Executive Assistant Jobs

As the Executive Assistant to the CEO & CFO Admin Team, you are the heart of the firm’s operations and culture. You anticipate the needs of the leaders you support and help them stay focused on agenda by managing both their administrative and operational needs. You adapt quickly, thrive in ambiguity, and can identify and solve complex issues. You can juggle multiple competing priorities and manage the fast-paced nature of your work while collaborating seamlessly with cross-functional stakeholders to ensure flawless and timely execution. In addition to strong project management skills and high attention to detail you have excellent written and verbal communication skills. You are a culture ambassador for and set the example for the positive, productive, and warm culture we want to have to by facilitating social interaction, teamwork, and open to communication. Be the instigator of positive culture.

Position Reports to:

CEO

Job Responsibilities

• Perform administrative tasks with timeliness composure and attention to detail, including high volume calendar management, travel arrangements, tracking and filing documents, note taking, expense reports, and hosting guests; manage any personal commitments that overlap with work.
• Assist with office management tasks such as space planning, office design, and any other required coordination.
• Establish exemplary trust with senior leadership and partners; make decisions on behalf of the leaders you support using excellent judgement and discretion when evaluating decisions. Liaise with external partners, companies, and guests on behalf of your leader for scheduling engagements, appointments, and any special requests or escalations. Be a team player and flex to support the team and initiatives, pitching in on projects or events, and covering for business needs for legal admin

Minimum Requirements

• 5+ years of administrative support experience, with 3+ years of direct executive support
• Experienced working for a public company
• Experienced with calendar management, high volume travel scheduling and booking and event planning.
• Ability to quickly learn new processes, tools, and technologies Exceptional written and verbal communication skills, always matching communication style to the specifics of the setting, situation, and audience

Preferred Requirements

• Effective organizational skills
• Familiarity in working with a public company with global team members
• Excellent interpersonal skills; proven ability and build strong productive relationships.
• Proven ability to prioritize and manage multiple work streams at once without sacrificing impact, quality of work of timeliness; respond on tight deadlines, against changing requirements and last-minute requests; be readily available to ensure expedited response times.
• Ability to anticipate the needs of those you support, creating a smooth day-to-day flow and enabling them to scale their time and impact

Balance Staffing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity Veteran status, or any other characteristic protected by federal or state law.