Executive Assistant Jobs

Location: Sunnyvale. CA. 94085. US Schedule: Hybrid(Tues, Wed, Th onsite - Mon/Fri remote)

Pay: $36-$39/hr.

6-month contract with possible extensions

Work Permit: US Citizens, Green card holders

· Managing daily calendars for 2 to 4 Company

· Directors and Senior Directors

· Entering, validating, and closing expense reports

· Planning and executing meetings and team events with teams of 100+ people

· Planning and booking travels

· Supporting bookkeeping and budgeting within compliance rules

· Creating and updating databases for financial, personnel, and other information

· Track and replace office supplies, as necessary

· Assist other admins, as needed

As Project Manager:

· Planning small to medium projects

· Tracking tasks and owners and providing regular status updates

· Closing projects and summarizing outputs

As Multimedia Communications Expert:

· Managing a Knowledge Management site using Atlassian Confluence

· Creating impactful video communications using Final Cut Pro X

· Creating impactful Keynote slides

· Creating formatted emails for special communications to the team

· Managing access to Adobe Stock

Skills:

· 5+ years as an executive assistant in reputed companies

· 3+ years as a project manager

· Strong facilitation and communication skills with large teams (50+ people)

· Strong ability to plan ahead and see around corners

· Strong Keynote documentation and written communication skills

· Experience using Atlassian Confluence for Knowledge Management

· Experience using and managing creative resources, such as Adobe Stock

· Strong video-making skills with software, such as Final Cut Pro X or Camtasia

· Education: Arts or business degree preferred, but not mandatory

· Collaborative, high-energy self-starter, quick learner, and team player