Executive Assistant Jobs

Executive Assistant 16226

A leading tech company is seeking an Executive Assistant. The successful candidate will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity for multiple executives. The ideal candidate is a highly resourceful team player, comfortable working in a fast-paced environment, sometimes under pressure while remaining flexible, proactive, and efficient. The company offers a great work environment!

Executive Assistant Pay And Benefits

• Hourly pay: $35/hr
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment, Possible conversion
• Worksite: Leading technology and data solutions company (Santa Clara, CA 95054)

Executive Assistant Responsibilities

• Improve quality results by studying, evaluating, and re-designing processes, and implementing changes.
• Anticipate the executives’ needs and proactively bring together appropriate people and resources to support the executive in addressing these issues.
• Represent the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
• Complete critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem solving; adjusting plans.
• Effectively handle product-related activities and communications with a high degree of professionalism, accuracy, and confidentiality.
• Manage logistics of off-site meeting and assists with any department meetings as needed.
• Manage an extremely active calendar of appointments; complete expense reports; compose and prepare correspondence that is sometimes confidential; copy, review outside mail, scan and file documents, screen phone calls and visitors, update Outlook contacts, maintain executive files, arrange detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Manage external contacts; proactively understand who they are, and who the primary contacts are and keep track of periodic communication needed for primary contacts.
• Perform additional duties as assigned.
• Enhance executives’ and the company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Executive Assistant Qualifications

• Strong sense of teamwork.
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Fluent level of Japanese is required to communicate with Japanese executives and stakeholders in Japan.
• 5+ years of executive administrative support experience.
• Excellent verbal and superior writing and report presentation skills are essential.
• Can operate independently and remotely from a supervisor.
• Demonstrated success where personal results and accountability are evident.
• Proficient with technology including mobile devices.
• Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel.
• 5+ years of experience supporting high-level executives.
• A high level of professionalism and demonstrated ability to handle confidential information is crucial.

Compensation: From $35.00 to $35.00 per hour