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Company | Natural Resources Defense Council (NRDC) |
Address | San Mateo County, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Public Policy |
Expires | 2023-08-20 |
Posted at | 9 months ago |
NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.
- Track departmental budget, ensuring accurate coding of spending and frequent reporting with finance staff
- Prepare briefing materials, conduct research, and draft documents
- Provide analytical support which may include research, project or situation assessment, data gathering and reporting.
- Work closely with the CPO to provide administrative support on daily activities, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, file maintenance , preparation of presentations and other materials. Complete other administrative duties (copy, scan and distribute documents, etc.), as required.
- Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of programmatic meetings and retreats
- Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes
- Coordinate travel arrangements and occasionally support the CPO during travel
- Provide ad-hoc hands-on support for a variety of projects and roles
- Working with relevant Programs and NRDC staff, ensure initiatives and projects are on track in terms of timeline and content. Provide early warning and follow up when something is in danger of going off-track. Identify barriers to project completion and help overcome them.
- Maintain the Program Office calendar and ensure projects and events are well coordinated and communicated.
- Track and follow up on CPO requests and work assignments inside and outside Programs, as needed, to ensure timely response.
- BA/BS degree or equivalent work experience
- Experience supporting or facilitating multiple projects a plus
- Superb PowerPoint, Word and Excel skills. Proficiency in Infographics, Vizio or similar software will be useful. Experience using Adobe InDesign a plus
- 10+ years administrative or office management experience including 5+ years’ experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff (for profit or nonprofit)
- Strong project management and project coordination skills
- Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time
- Performs administrative tasks well and adjusts focus between “big picture” strategic work and day to day “to dos” with ease
- Demonstrates superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment
- Experience working with multiple teams, priorities, and projects at the same time
- Commitment to NRDC's mission, values, and DEI principles
- Has the ability to research and analyze material logically and share ideas and recommendations clearly
- Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Executive Assistant position most successful
- Enjoys facilitating the work of a senior leader and derives satisfaction from helping a team run successfully
- Strong writing and researching skills
- Collaborative spirit; enjoys being part of a team
- Ability to travel to NRDC U.S. based offices, approximately 10-15% annually
- Has demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity
- Comfortable interacting with staff at all levels and representing the ideas or position of the CHRO clearly and diplomatically, when needed
- Demonstrates superior communication skills, both written and verbal
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