Executive Assistant, Human Resources

Organon is a Women’s Health Company that believes in a better and healthier every day for every woman! We are a passionate, global community of thousands dedicated to redefining the future of women’s health. Our mission is to deliver impactful medicines and solutions for a healthier every day. But what really makes it work at Organon is our people.

We’re looking for real, passionate team players, curious innovators, forward thinkers, empowered by the idea of shaping their career, and ready to bring their fire to embrace change and the opportunities it brings for progress.

At Organon, you’ll get to enjoy the best of both worlds: the open, agile, collaborative culture of a start-up, and operating at the scale of a Fortune 500 company with an international footprint that serves people in more than 140 markets.

It’s going to be an exciting future—come be a part of it.

We are seeking a talented and motivated Executive Coordinator to support our Chief Human Resources Officer (CHRO) and Head of Total Rewards. The successful incumbent must demonstrate exceptional administrative and organizational skills, accuracy, attention to detail and the ability to exercise initiative, flexibility, tact, and independent judgment. This role is critical to the success of the Human Resources Organization and the Company. The position requires an understanding of general business and Human Resources knowledge. The individual selected must have a high degree of professionalism and confidentiality, and willingness to continuously acquire new competencies. It will be critical for the individual to foster strong relationships and collaboration with the other team members.

Primary Responsibilities:

• Provide general HR support to employees, people managers and other business leaders In Human Resources and across The Sr. Leader organization.
• Creating and distributing highly confidential correspondence, presentations, and reports.
• Annual budget creation and manage departmental budget and expenses identifying areas of concern and provide recommendations to address concerns.
• Coordinate and manage multiple HR projects, provide support, and update Business Plans as necessary. Work with relevant HR teams to ensure initiatives and projects are on track in terms of timeline and content. Participate in meetings and provide updates concerning project progress. Collaborate across the HR network and with other stakeholders across the organization to resolve escalated issues and generate solutions to enable client’s business strategy.
• Coordinating meetings, assisting in agenda creation, and providing minutes, when requested. Supporting logistics for quarterly Town Hall meetings, off-site and special purpose meetings, and events.
• Responding to requests and administrative deadlines as well as tracking deadlines and approvals. An understanding of how to navigate and utilize the HR, expense and purchasing systems is essential.
• Manage third-party agreements, process orders, budgets, subscriptions, and resources, including renewals and memberships.
• Assisting with the coordination and material preparation for Leadership Team meetings, Board and Talent Committee meetings and Executive Leadership Team (ELT) presentations.
• Contribute to organizational change management activities.
• Support HR Leadership Team (HRLT) leaders and their team(s) to successfully manage all cyclical people management processes (talent management, succession planning, performance management, compensation planning, etc.).
• Talent Acquisition support for HR and HRLT+1 positions.
• Monitoring email and correspondence, for self and the leader, to keep apprised of current issues and situations, responding as appropriate, and tracking any follow-up that is needed. Tracking numerous documents requiring executive approval or attention daily.
• Maintaining an accurately organized schedule for the leaders for both internal business as well as external committees and commitments. Use discretion in setting up and accepting appointments; gather pre-reads and background information, when appropriate.
• Provide analytical support which may include research, project or situational assessment, data gathering and reporting. Share ideas and recommendations clearly.

Education Minimum Requirements:

• Bachelor’s degree (or equivalent combination of qualifications/experience).

Required Experience and Skills:

• Strong organizational, prioritization and time management skills.
• Business systems processing experience for expense reports, purchase orders and payment requests, and reporting.
• Ability to problem solve through investigation and solution identification.
• Ability to prepare and assist with PowerPoint presentations and manipulate / work with advanced Excel spreadsheets.
• 7+ years Executive Assistant or equivalent role, supporting Executive leaders and their organization.
• Ability to handle sensitive data with discretion and confidentiality.
• Outstanding executive presence and effective business communications - both written and oral - are necessary for daily interaction with Executive Leadership Team members, Board members, and external partners.
• Exceptional interpersonal skills and the ability to manage relationships with internal and external parties are essential, including significant interaction with internal and external multi-national senior executives and political officials.
• Demonstrated project management skills. Ability to develop, communicate and oversee projects and required communications within a set timeline and budget.
• 3 years budget and/or expense tracking experience, 3 years project coordination experience.
• Expertise in using MS Office Suite (Outlook, Word, Excel, PowerPoint, OneNote) and operation of other related programs & HR systems.

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

US and PR Residents Only

If you require reasonable accommodation(s) in completing an application, interviewing, or otherwise participating in the employee selection process, please email us at [email protected].

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement

OFCCP EEO Supplement

OFCCP Pay Transparency Rule

Organon proudly embraces diversity in all of its manifestations and is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, or gender expression, national origin, disability, veteran status or any other characteristic protected by state or federal law.

Search Firm Representatives Please Read Carefully
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Applicable to United States Positions Only: Under various U.S. state laws, Organon is required to provide a reasonable estimate of the salary range for this job. Final salary determinations take a number of factors into account including, but not limited to, primary work location, relevant skills, education level, and/or prior work experience. The applicable salary range for this position in the U.S. is stated below. Benefits offered in the U.S. include a retirement savings plan, paid vacation and holiday time, paid caregiver/parental and medical leave, and health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans.

Salary Range

$100,700.00 - $171,200.00

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites.

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

1

Requisition ID:R518007