Executive Assistant Extraordinaire Jobs

Executive Assistant with Recruiting and Culture Support - Tech-Centric Start-Up

We are seeking an exceptional Executive Assistant with a strong background in providing high-level support to executives, to join our fast-growing tech-centric start-up in the real estate industry. In this role, you will primarily support our CEO and COO, ensuring smooth day-to-day operations and facilitating efficient communication. Additionally, you will play a crucial role in supporting the recruiting process and fostering a positive internal culture by organizing all-hands meetings, events, celebrations, and employee recognition initiatives. This position requires a proactive and detail-oriented professional with the ability to handle multiple responsibilities and maintain confidentiality.

Responsibilities:

• Help coordinate onboarding activities for new hires, including paperwork, orientation materials, and assisting with orientation sessions.
• Assist in organizing and planning executive-level meetings, including logistics, agenda preparation, and follow-up actions.
• Support the internal culture of the company by organizing and coordinating all-hands meetings, events, celebrations, and employee recognition initiatives.
• Act as the primary point of contact and provide comprehensive administrative support to the CEO and COO, including managing calendars, scheduling meetings, and handling correspondence.
• Support the recruiting process by coordinating interviews, scheduling candidate meetings, and arranging necessary resources.
• Assist with candidate sourcing and initial resume screening.
• Collaborate with the team on various projects and initiatives related to employee engagement and culture-building.
• Coordinate travel arrangements, accommodations, and itineraries for executive team members as needed.

Requirements:

• Familiarity with event planning and employee recognition programs is a plus.
• Excellent verbal and written communication skills, including exceptional attention to detail.
• Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks simultaneously.
• A proactive mindset, anticipating needs and taking initiative to resolve issues.
• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Proficiency in standard business software (such as Office or Google) and other relevant software applications.
• Previous experience with recruiting logistics or HR coordination is preferred.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Strong interpersonal skills, with the ability to build effective relationships with internal and external stakeholders.

Join our innovative and collaborative team, supporting our executives while contributing to the growth and success of our start-up. If you are a highly motivated and adaptable professional with a passion for executive support, recruiting coordination, and fostering a positive company culture, we invite you to apply.

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