Executive Assistant, Direct Lending - Global Private Equity Firm

Billion-Dollar Global Investment Firm in Midtown Manhattan is seeking a Full-Time/Permanent Executive Assistant to provide high-level support to investment professionals, including MDs, Principals, and Associates (approximately 6-8+ people total) in its Direct Lending Division. This is a fantastic opportunity for someone who enjoys providing traditional high-level admin support while also getting involved in ad hoc projects! Great for someone with a complex event and/or data analytics/reporting background. Candidates must have a minimum of 2-3+ years of applicable high-level EA experience (ideally team support) within financial services and/or consulting, and a Bachelor’s degree is required/strongly preferred. He/She should possess excellent interpersonal and communication skills (both verbal and written), strong organizational skills and attention to detail, and high proficiency in Microsoft Office Suite. He/She should also be proactive, able to effectively juggle multiple priorities/tasks, and be accustomed to working in a fast-paced environment. This is an incredibly reputable firm, a great team to work for, and a company that prides themselves on valuing their collaborative EA support team!
Salary depends on experience (90-110k base), plus paid overtime, discretionary bonus eligibility, an incentive program, and comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits, and various wellness programs.
Hours are 8:00am-5:00pm/8:30am-5:30pm, with flexibility as needed. Hybrid 3/2 work schedule with flexibility to adjust in office days when needed to mirror the team.
Responsibilities:

• Coordinate complex domestic and international travel arrangements and detailed itineraries (multi-leg trips with different time zones), including flights, hotel accommodations, car services/ground transportation, dining reservations, etc.
• Provide phone support by screening and answering calls, taking phone messages, transferring phone calls to appropriate parties, and arranging conference calls.
• Assist with special projects as needed; proactively anticipate work assignments when possible.
• Maintain confidentiality of all sensitive and confidential issues.
• Manage attendance to conferences and membership to business organizations.
• Update and revise internal team documents, spreadsheets, and databases.
• Review, edit, and complete expense reports; track reimbursements; work with AP as needed for timely payments.
• Provide high-level executive administrative support to team of investment professionals (6-8+ people total) within its Direct Lending Division.
• On occasion only, order supplies and retrieve guests/deliveries from lobby.
• Facilitate getting signatures and sending back to counter parties outside the firm, specifically with respect to confidentiality agreements.
• Maintain and update annual meeting spreadsheet. Help prepare presentation materials.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments, including meeting confirmations, room reservations, guest registration, etc.; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars.
• Assist with meeting coordination, printing, and binding materials as needed. Manage research subscriptions. Provide internet research support.
• Update and maintain address books and CRM database (DealCloud).

Requirements:

• Bachelor's degree required/strongly preferred.
• Accustomed to working in a fast-paced and evolving work environment.
• Ability to prioritize effectively, work independently, and juggle multiple urgent tasks with strong follow-through skills.
• Highly organized, proactive mindset, and willingness to go the extra mile.
• Excellent interpersonal and communication skills (both verbal and written).
• Strong attention to detail; extremely organized.
• Resourcefulness in executing projects.
• Works well under pressure (with deadlines).
• Collaborative, positive, and teamwork-oriented attitude is a must.
• Excellent Microsoft Office Suite skills (including PowerPoint, Word, and Excel).
• Minimum 2-3+ years of experience in a professional, corporate environment supporting senior executives, within financial services and/or consulting. Complex event and/or data analytics/reporting background a huge plus.

If you meet the required qualifications and are interested in this role, please apply today.
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