Executive Administrative Assistant Jobs

Company: Siemens

Job Title: Executive Assistant

Job Reference #: 357113

Job Location: Livonia, MI

Siemens is seeking an Executive Assistant to support our Head of IES Product Management & Business/Market Development. This will be a highly visible role in an international team who will be liaising with senior executive teams across the business.

The successful candidate will thrive in a fast-paced environment and have an absolute passion for excellence in executive support. The individual must have excellent time management skills, prioritization skills, interpersonal skills, and computer skills. Candidates must have the ability to support a large multinational group of technical professionals, along with visiting staff and customers.

Responsibilities

• Maintaining calendars, set up appointments, scheduling travel arrangements
• Producing, proofing, and editing complex correspondence
• New hire onboarding support and other duties as needed
• Organizing meetings, reserve conference rooms and equipment, and coordinating catering service
• Order equipment, supplies and act as a point of contact for facilities and IT helpdesk issues
• Processing expense reports and purchase requisitions
• Coordinating special projects and department activities
• Collaborating with contacts in other facilities to organize events in global locations
• Act as an information resource on organization policies and procedures
• Review and approve workflow items and ensuring items are approved with efficiency
• Providing high-level administrative support
• Processing highly confidential and critical information
• Compiling and analyzing complex information for inclusion in reports and preparing presentations

Required Knowledge/Skills, Education, and Experience:

• 5+ years executive assistance experience supporting Senior leaders
• Ability to thrive in a fast paced, changing environment with multiple priorities
• Detail oriented with ability to interface with personnel at all levels
• Highly organized and excellent time management skills
• Senior level knowledge in calendar management and expense reporting
• Ability to perform with only general instruction on new assignments and with minimal direction
• Strong MS Excel, Power Point, Outlook, and Teams skills required

Preferred Knowledge/Skills, Education, and Experience

• Bachelor’s degree preferred

The salary range for this position is $62,700 to $112,900. Siemens offers a variety of health and wellness benefits to employees. Details regarding our benefits can be found here: www.benefitsquickstart.com . In addition, this position is eligible for time off in accordance with Company policies, including paid sick leave, paid parental leave, PTO (for non-exempt employees) or non-accrued flexible vacation (for exempt employees).

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At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow’s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) .

Pay Transparency Non-Discrimination Provision

Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) .

California Privacy Notice

California residents have the right to receive additional notices about their personal information. To learn more, click here (https://new.siemens.com/us/en/general/legal/us-internet-privacy-notice-state-rights.html) .

Job Family: Internal Services

Req ID: 357113