Administrative Assistant Jobs

Employment Type:

Full time

Shift:

Day Shift

Description:

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes.The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care. Mary Free Bed stands apart from other organizations by the unique combination of:

Mission Statement

Restoring hope and freedom through rehabilitation.

Summary:

Performs administrative assistant duties for the Program Manager and admissions team. Assists with admission liaison activities for the ARU and other departments in the Mercy Health and Mary Free Bed Rehabilitation Hospital systems.

Essential Job Responsibilities:

• Assists in admission process as indicated, including but not limited to:
• Facilitating physician signature to pre-admission paperwork
• Pulls data from various domains (UDS, NDNQI, Press-Ganey, responsibility reports, payroll reports, etc.) and provides user-friendly reports/graphs and dashboards.
• Orders items as needed via supply chain online system.
• Assists in maintaining employee personnel files.
• Faxing insurance authorization paperwork
• Provides data entry and tracking
• Performs data audits (pain, nutrition, care plan, 3-hour compliance, hand hygiene, etc.)
• Posts/mails pertinent information for staff communication.
• Prepares charts for audits/denials (e.g. Medicare ADRs)
• Arranges meetings, interviews, appointments.
• Preparing copies for staff
• Records minutes at meetings as requested (admission coordinator, unit-based council, etc.)
• Prepares documents as indicated.
• Answers/screens phone calls, greets visitors.
• Assists inAPItime and attendance data entry and analysis for payroll.
• Responsible for administrative and clerical functions for the Program Manager and admissions team.

Essential Job Qualifications (Knowledge, Education & Training Required):

• The competence to make independent decisions as well as preserve the confidentiality of special matters.
• Experience with Lawson supply chain system and Report Express time and attendance system.
• Proficient computer skills in multiple applications (MS Word, Excel, and Office Outlook) are essential.
• The ability to type 70 words per minute, take accurate minutes of meetings and operate a transcriber.
• Physical Demands: Able to exert up to 10 pounds of force occasionally (up to 1/3 of the time); to lift, carry, push, pull, up to 10 pounds occasionally; to sit for the majority of the time, but may involve brief periods of time involving walking or standing; able to use keyboard frequently (1/3 to 2/3 of the time)
• Competent language and grammar skills with the ability to compose, edit and proof letters and memos.
• The ability to work with people of diverse backgrounds.
• Previous work experience in an administrative/secretarial position.

Other Preferred Job Qualifications

• Business school or some college education.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.