Events Project Manager Jobs

Our client, a medical device, diagnostics, and biologics advisory firm and clinical research organization, is seeking a dynamic and creative Conference Event Coordinator/Manager to join their team.
This position will be responsible for leading and supporting the coordination of company-sponsored events at conferences, partnering with industry conference leadership to create opportunity and manage events. The ideal candidate will have experience coordinating large conferences in some capacity, possess a high level of creativity, attention to detail and project management skills, and be hardworking, efficient, accountable, and excited to serve in a highly visible position as part of a growing organization that often requires staff to wear multiple hats.
You Will:

• Create reliable financial reports and collect and/or remit payments on time
• Collaborate with Marketing, BD, and other internal departments to ensure a successful event
• Plan event details and logistics aspects - these responsibilities include but are not limited to hotel and vendor relations, BEO assistance, signage, shipping, materials and supplies management, etc.
• Remain within the budget and find innovative ways to improve conference and event expenses
• Compose and distribute routing correspondence, reports, or contracts
• Participate in strategic meetings and conduct strategic research related to opportunities for partnership with industry conferences
• Other conference related duties as required
• Ensure all work products comply fully with standards, policies, and mission of company
• Travel and attend event(s) as needed and coordinate on the ground logistics and setup/breakdown for related events
• Ensure documents are completed accurately and maintain sales records, receipts, etc.
• Establish and maintain relationships with conference leaders, vendors, and venues

You Have:

• MedTech experience is a plus
• The ability to be flexible and highly motivated
• Ability to work in a team environment
• Excellent relationship management as well as oral and written communication skills
• Creative and effective problem-solving skills
• Highly organized and detail oriented
• Proficiency in Microsoft Office applications
• Bachelor’s degree is required
• 4+ years of event planning/coordination, conference logistics, or related experience
• Prior meeting planning experience preferred
• The ability to work under pressure, meet deadlines, and manage multiple priorities simultaneously

Logistics:

• Onsite/offsite: Hybrid - 3 days per week onsite preferred (NYC)
• Projected Start Date: ASAP
• Duration: Temp to Perm
• Hours/Week: 40 hours per week
• Laptop/Program Requirements: TBD
• Team Structure: Reporting to Director, Talent & Corporate Strategy
• Background Check needed? No
• Salary/Rate: $50-$60 per hour; $80,000 - $120,000 per year + benefits if converted

Job #48949