Event Marketing Coordinator Jobs

Under direction from the Director of Brand Marketing and Creative, the Event Marketing Coordinator is responsible for the management and marketing of Knauss School of Business (KSB) events. With a solution-oriented approach, the Coordinator is responsible for managing these events through the entirely of their life cycle, including creating ideas and vision with KSB stakeholders, maintaining event budgets including navigating fiscal constraints, planning and coordinating with vendors, marketing the event to internal and external audiences, staffing and providing on-site execution as well as post-event reporting and surveying. The Coordinator must be able to work with a multitude of stakeholders and represent the Knauss School of Business in a professional manner while positively shaping the Knauss School of Business’ identity, profile and visibility within the campus community. The Coordinator must also be able to work the occasional night and/or weekend, in order to provide on-site event support.

Duties and Responsibilities:

Work with internal and external stakeholders to create KSB events:

• Serve as a liaison between all event stakeholders to ensure logistics are planned seamlessly
• Coordinate event related meetings with stakeholders to ensure details are shared and deadlines are being met
• Assist with virtual meetings, workshops and events using programs such as Zoom
• As the event producer , tie all aspects of events together to successfully execute memorable events
• Maintain shared calendar of events and provide updates and event requests to relevant personnel
• Coordinate event walk-throughs with event staff
• Facilitate required paperwork for events, such as legal agreements, vendor contracts and certificates of liability/insurance
• Serve as main contact with other university departments to ensure all elements of events are in adherence to university policy and processes
• Coordinate, plan, and execute all on-site and off-site, in-person and virtual events for KSB
• Submit additional cleaning service, catering and event furniture orders, and if applicable transportation for guests
• Coordinate event staffing needs
• Create run of shows, AV needs, floor plans
• Work with Public Safety on event security, if applicable
• In collaboration with stakeholders, assist with tracking event expenses and budget

Market events to increase event attendance and positively shape the KSB identity, profile, and visibility within the campus community:

• Provide support in the areas of event digital marketing, invitations, public relations, and social media outreach, as directed
• Provide support in the areas of event digital marketing, invitations, and social media outreach as directed
• Provide logistical details and updates to the Marketing and Recruitment team for mass communication purposes
• Assist with promotional materials, invitations, and registration

Provide on-site event support:

• Greet guests with professionalism
• Problem-solve last minute issues
• Provide additional support to event host, as needed
• Ensure all technology needs, room configurations, catering, external vendors, etc. are prepared and ready for day-of activities

Coordinate post-event activities:

• Interview event attendees to receive feedback
• Consolidate and store all feedback for future reference
• Provide suggestions, creative solutions and innovative ideas to improve upon future events
• Report findings to internal stakeholders
• Create and distribution post-event surveys

Other duties as assigned.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:

Minimum Qualifications:

• 2 years of work experience in event marketing, product marketing, email marketing, campaign planning, digital marketing, messaging, positioning, copywriting, project management, and/or related field
• Bachelor’s degree from an accredited college or university with preference given to Business, Marketing and/or related field of study
• 2 additional years of work experience and a High School diploma may substitute for a Bachelor’s degree

Preferred Qualifications:

• Bachelor’s degree from an accredited college of university in Business, Marketing or a related field
• Experience working in higher education
• 3+ years of progressively responsible event marketing experience including product marketing, email marketing, digital marketing, messaging, copywriting and/or project management

Performance Expectations: Knowledge, Skills and Abilities

• Time management and organization of multi-tasking work requirements
• Ability to form productive working relationships with faculty, staff and administration
• Ability to handle the stress of last-minute deadlines and changes
• Excellent knowledge of the fundamentals of writing, grammar, syntax, style and punctuation
• Demonstrated capacity for developing and understanding strategy
• Being flexible and versatile in coping with evolving work situations
• Operation of personal computer equipment and web management
• Be able to function with a high degree of autonomy
• Working with diverse personalities
• Communicating effectively both verbally and in writing
• Anticipating, identifying and resolving technical software issues
• Ability to use mature judgment
• Computers and software (including MS Word, Excel, Internet, Web, etc.)
• Excellent skills to write clear, lively and compelling copy in a variety of styles appropriate to target audiences and/or the broader public
• Ability to assume responsibility and effectively resolve problems by exercising independent judgement
• Excellent skill in using business software systems in the completion of work assignments; i.e. Word and Excel, PowerPoint, Web analytics, search (paid and organic), content management system (CMS) and customer relations management (CRM) software
• Ability to focus on technical details in an environment with many distractions
• Interacting with the professional business community
• Event promotion and marketing
• Exercising self-initiative and creativity

Posting Salary:

$28.00 - $30.00 per hour; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:

Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]