Event Coordinator Jobs

About Ascendion:

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion and a spirit of partnership. Come, change the world with us:

Build the coolest tech for the world’s leading brands

Solve complex problems – and learn new skills

Experience the power of transforming digital engineering for Fortune 500 clients

Master your craft with leading training programs and hands-on experience

Experience a community of change-makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

Job Title: Executive Briefing Experience Manager

RESPONSIBILITIES:

Responsible for general administrative support of Briefing Program team and visiting customers

Generate reports on briefing metrics and measures

Maintain inventory of all supplies and customer giveaways

Provide concierge-style service to all customers; meet and greet customers as they arrive at reception and escort them to their briefing room

Be present at and alert during briefings, reading the room and bringing snacks or water as needed

Organize internal meetings and events other than briefings that take place in the Briefing Center

Personalize customer collateral and welcome screens

Provide logistical/concierge support for customers and account teams if needed including dining, transportation, lodging, entertainment

Manage vendor relationships with catering, hotels, transportation, gifts

Coordinate with security and reception desk. Greet clients and bring them to the dedicated space

Serve as point of contact for security, facilities, A/V, etc.

Refresh all marketing collateral and maintain inventory

Update the briefing schedule on a daily basis and share it with lobby receptionist

Collect any necessary information for customer engagements with the account team (time, date, catering, hotels, special requests, etc.)

Prepare all customer and account team name badges

Coordinate the ordering of catering for all engagements including the setup/breakdown and cleanup

Manage pre-engagement arrangements prior to the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!