Document Administrator - Contract

Job Summary:

The Document Administrator (temp) will assist with construction document management on a 6-month contract duration. The ideal candidate is expected to pro-actively work with Li-Cycle’s site construction document management teams.

We are seeking a talented, motivated, and top performer to join our team. Our ideal candidate will be a driven individual with high attention to detail and organization, and a positive “can-do” attitude.

Primary Responsibilities:

• As needed, arrange, and attend meetings, including recording, writing, and issuing of minutes
• Maintain printed record copies of project documents for the Li-Cycle construction management team
• Print/plot up to date sets of project documents for use by the Li-Cycle construction management team
• Organize electronic and printed project documents from suppliers, consultants, and contractors
• Review project documents for administrative accuracy such as proper titles, revisions, and dates
• Provide administrative and document management support to Li-Cycle’s North America Hub project team
• Assist with record keeping of construction permit documents, including trips to the Town of Greece building department for delivery of official printed documents

Job Qualifications:

• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• Working knowledge of general office equipment
• High school diploma or general education degree (GED) required
• Data entry experience
• High degree of attention to detail
• Minimum of 2 years of clerical, secretarial, or office experience

Work Conditions:

• Some travel may be required
• Manual dexterity required to use desktop computer and peripherals
• Construction office environment
• Outdoor construction site expected with proper Personal Protection Equipment (PPE)

Core Competencies:

• Consistently delivers quality work on time, with a strong attention to detail
• Exceptional oral communication, writing and editing skills with an ability to communicate clearly, concisely, confidently, and professionally within a construction management team
• High-level of integrity and dependability with a strong sense of urgency and results-orientation
• High degree of time management
• Ability to be adaptable and flexible
• Maintains strict confidentiality and discretion with respect sensitive information