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Contract Administrator (Program Analyst 2)

Company

Department of Human Services
Address , Portland, Or
Employment type FULL_TIME
Salary $4,693 - $7,180 a month
Expires 2023-06-28
Posted at 1 year ago
Job Description
Initial Posting Date:
04/28/2023
Application Deadline:
05/14/2023
Agency:
Department of Human Services
Salary Range:
$4,693 - $7,180
Position Type:
Employee
Position Title:
Contract Administrator (Program Analyst 2)
:
We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the
Equity North Star
as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.
Would you like the opportunity to make a positive impact on Oregonians in need of support and resources? Do you have experience developing relationships with diverse communities, working with clients in a human services field and a knack for technical terms and contracts? If so, we’d love to hear from you!
We are seeking a Contract Administrator (program analyst 2) to join our Child Welfare team in Portland.
Oregon Department of Human Services (ODHS), A place to belong and make a difference!
  • We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.
  • Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.
  • We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!
  • If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program. If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
  • When you join the ODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
What you need to qualify:
A bachelor's degree in business or public administration, behavioral or social sciences, or a degree related to the agency program that demonstrates a capacity for the necessary knowledge and skills, AND two years’ experience coordinating or administering a program.

OR
Any combination of experience or education equivalent to five years of experience that typically supports the knowledge and skill requirements listed for
the classification
.
Essential attributes:
Required Skills and Experience:
  • Ability to work in a team environment with excellent team player and interpersonal skills, including the willingness to collaborate, share information and contribute to the team's success.
  • Experience with Visio, Smartsheet, Adobe Pro, Microsoft Word, Excel, Outlook, Access, or other database platforms, and the ability to learn and navigate technology and create various documents.
  • Experience directly working with people in a human services related field that included programs or change/supportive services.
  • The ability to write technical documents in a clear and thorough manner with excellent writing/proofreading skills.
Preferred Skills and Experience:
  • Experience working with contracts or grants.
  • Self-Motivated, organized with attention to details, a quick learner who employs strategic thinking both short and long term.
  • The ability to understand and manage multifaceted budgeting and forecasting while being thorough, accurate, organized, and productive.
  • Proficient working with data base platforms; building sheets, utilizing formulas, tables, charts, and other intermediate functions.
  • Experience with community engagement and relationship building in diverse communities.
Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Make sure to read the ‘How to Apply’ section for any other requirements.
Your duties at a glance:
As an employee working within the
Child Welfare Program
, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare
Vision for Transformation
that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.
As a Contract Administrator, you will:
  • Create multifaceted financial trackers and reports for contract actuals and expenditures, invoicing, branch expenditures and budgetary projections.
  • For a complete position description, please email [email protected].
  • Address questions and concerns internally and from contractors about contracts, expenditures, or programmatic inquiries.
  • Represent the district in meetings with ODHS employees, community stakeholders and other governmental bodies.
  • Problem solve and troubleshoot operations and monitor the adherence of policies and procedures, internally and with contractors.
  • Hold regular meetings to review contract compliance and work to resolve any identified issues.
  • Research, write, monitor, and amend contracts through various state procurement processes.
  • Be an integral part of a cohesive contracts team consisting of referral and invoice specialists, and Child Welfare/Self Sufficiency Contract Administrators, who together build and oversee a comprehensive service array for the clients and customers of ODHS in Multnomah County.
  • Follow up when operational weaknesses, problems, or areas of non-compliance are identified and recommend corrective action.
  • Facilitate work sessions during which district processes are developed and distribute information.
Working conditions:
  • This position may be done in a remote or hybrid environment if desired and upon manager approval.
  • You may interact with a wide range of people in diverse communities including some who have experienced trauma, exhibit challenges in controlling their anger, or other unexpected emotions impacted by drug use, cognitive impairments, or other factors.
  • This position involves non-traditional work hours at times.
How to apply:
Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
  • If you are not a current State of Oregon employee: view this application instructional video.
  • Current state of Oregon employees: Apply via your employee Workday account.
  • Please upload a resume or complete the work history profile. Note: A resume is preferred. Your resume may be uploaded in the Resume/CV field on the online application.
  • Required: A one page cover letter that demonstrates how you meet the Minimum Qualifications, and essential attributes, listed. We read every letter submitted to help us understand your experience related to the position.
  • After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the duration of the recruitment process.
Additional Requirements:
  • The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
  • Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
Helpful information:
  • This recruitment may be used to fill future vacancies.
  • This position is represented by the Service Employees International Union (SEIU).
  • If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Jill Larson at [email protected]. Please be sure to include the job requisition number.
  • Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.