Director Of Events Jobs

PHP AGENCY INC.

PHP Agency Inc., "PHP," is seeking a Director of Events to join our Dallas-based HQ team.

PHP is a life insurance field marketing organization, founded in 2009. Our CEO is entrepreneur Patrick Bet David. PHP partners with leading

insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base. PHP provides a part-time or fulltime opportunities to individuals pursuing careers as life insurance agent. PHP passionately serves people through a field sales force with over

20,000 licensed agents. PHP headquarters offices are in Addison, Texas (Dallas metroplex).

This position gives the opportunity to support and coordinate small and large meeting and conferences for a fast-paced Financial Services

Company. A successful event coordinator ensures event-related tasks are delivered in a professional manner in accordance with organizational

goals. If you are creative, energetic, and passionate about event planning please send your contact information and resume.

Roles And Responsibilities

• Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing,

and post-event reporting

• Work on multiple national meetings, both small and large-scale conferences and events simultaneously
• Work with Supervisor on digital management of contracts, speaker bios, session descriptions,

handouts, requests for proposals (RFPs), etc.

• Create and manage budgets and collection of registration, sponsorship income and exhibit fees
• Develop and maintain solid relationships with exhibitors/sponsors
• Send and track correspondence with speakers and sponsors/exhibitors
• Coordinate creation of event agenda
• Oversee meeting preparation, supplies ordering and packing/shipping of event materials
• Coordinate with events and recognition teams to source and organize event recognition
• Staff events (internal and external resources) and manage onsite event registration; includes occasional travel to regional and national
• Coordinate travel, lodging and expenses for participants traveling to meetings
• Work directly with registrants on problems and inquiries, providing excellent customer service
• Create and send event marketing communications via email, web, print
• Project manage deliverables with all team members to help ensure deadlines are met
• Prepare banquet event order (BEO) information with event venues
• Organize and manage event registration platform pre/during/post event
• Coordinate with marketing team on event materials and signage

meetings requiring flexibility in schedule

• Create and analyze online evaluations/surveys and prepare post-event reports
• Other duties related as assigned by the Supervisor/Executive Team
• Data entry and daily administrative functions
• Create invoices and receipts as requested, track expenses for event budget reconciliation

Qualifications

• Minimum 3 years event/meeting coordination experience required
• Salaried Full Time Position
• Basic web design experience and/or knowledge of HTML
• Superior attention to detail; first class organizational skills
• Strong time management skills and ability to manage concurrent tasks efficiently
• Strong computer skills to include Microsoft Office and experience using cloud-based project management tools
• Excellent written and verbal communication skills
• Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed
• Pay BOE and qualification + bonus opportunity.
• Exceptional client service skills and enjoys working with the public
• High energy, positive, professional attitude, pride in work product
• Experienced at negotiating and building partnerships with vendors
• Minimum completion of a bachelor's degree
• Certified Meeting Planner (CMP) a plus, but not required
• Innovative and resourceful; actively seeks opportunities to improve meetings and events

Job Posted by ApplicantPro