Department Administrative Coordinator Jobs

Job Summary
Under the general supervision of the Senior Director of Development, the purpose of this position is to provide the clerical, technical, and administrative support functions for the Senior Director of Development, and, as needed, the CLA Public Affairs & Communications Specialists for the activities and programs that support strategic fundraising objectives in the CLA including but not limited to: clerical and administrative assistance, logistical support for advancement and alumni events; donor communications and research, office purchases, account reconciliation and expenditure reports, and travel coordination. In addition to coordinating the day-to-day support operations of the office, the candidate will also provide follow-up information and/or training, as needed, for each of the departments regarding advancement policies, procedures, and objectives. This individual will coordinate gift processing procedures and advancement expenditures. This person must be technologically proficient, have strong writing skills, and be able to work well independently. The ability to work in a fast-paced and evolving environment with multiple ongoing projects is a must.
Department Summary
The College of Liberal Arts (CLA) consists of 18 academic departments and programs, with approximately 350 faculty and 70 staff, serving 3,500 students in 18 undergraduate majors, 4 graduate programs, and over 30 minors. The CLA includes disciplines that represent five broad areas of knowledge: the fine and performing arts, communications, the humanities, the social sciences, and interdisciplinary studies. In addition to offering courses for its own majors, CLA offers a significant proportion of courses in general education, as well as courses that support minors and serve as electives for all majors throughout the university. The CLA is also home to the foundational disciplines that form the scholarly bases for cultural awareness, knowledge, and skills, making the college’s commitment to diversity, equity, and inclusion central to the college's curriculum and identity. Further, the CLA plays a significant role in providing activities that enhance the cultural and intellectual environment of the campus, including exhibits and performances offered by our academic departments (e.g., Art, Music, Theatre & Dance) and Cal Poly Arts, cultural programs and lecture series offered by all of our departments, and co-curricular programs such as Mustang Media, Debate, and Model UN. The college's degree program offerings combined with its general education offerings comprise approximately 30% of the university’s instruction. The College of Liberal Arts has the largest general-fund operating budget of all the colleges on campus (about $45 million). The College is also the home of Cal Poly Arts and Spanos Theatre.
The role of University Advancement (UA) is to provide a seamless and coordinated program of outreach that fosters strong relationships with internal and external partners to enhance support for Cal Poly. UA works in close collaboration with Cal Poly stakeholders, garnering the support necessary to fulfill the University's mission and accomplish its strategic goals. UA has broad responsibilities - fundraising, communications/marketing, alumni relations, and government relations, and operates in a model that requires and encourages collaboration with partners across campus.
Key Qualifications

• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to work independently, identify department priorities, and assign work accordingly.
• Strong working knowledge of concepts related to personnel policies and procedures, including an ability to perform business math, such as for calculating ratios and percentages for salaries and weighted teaching units (WTUs), and the ability to make accurate projections requiring some inference.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Superior interpersonal skills and demonstrated success at conflict resolution.
• Strong working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Ability to interpret, communicate and apply policies and procedures.

Education And Experience

• High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of required experience on the basis of one year of college education for 6 months of experience).

Salary And Benefits
Anticipated Hiring Range: $46,244 - $60,348 annually
Classification Range: $44,172 - $72,408 annually
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Cal Poly
Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu .
Diversity Statement
At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.
Supplemental Information
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).
Positions are posted for a minimum of 14 calendar days.