Program Manager - Department Of Kinesiology

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

The Program Manager reports directly to the Department Chair of Kinesiology (Chair) and the BS in Kinesiology Program Director (PD) to assist in and oversee the management of day-to-day departmental and program operations. The Program Manager provides managerial, administrative, and technical support for the Department and BS in Kinesiology Program, faculty, and students. Responsibilities include directing administrative aspects of the department, including budget, records, reports, and personnel. The Program Manager also serves as the Department's liaison between other University and School of Behavioral and Applied Sciences divisions, as well as with department faculty, staff, and students.

The ideal candidate can perform under general supervision, be highly organized, and maintain outstanding customer service.

Work days are typically 8-hour days Monday through Friday.

Required Education

• Bachelor’s degree, master’s preferred.

Required Experience

• One to three years of experience in one or more professional responsibilities related to recruitment, enrollment, retention, advising, or student services in a higher education setting.
• Three to five years of administrative or program management experience in a business or educational setting (higher education experience preferred).
• Evidence of progressively more skills and responsibilities for program administration, development, and implementation, preferably within a higher education setting.

Primary Duties/Essential Functions

Assists the Chair in the following capacities:

• Regular, punctual attendance as required by the supervisor based on department needs.
• Manage emerging educational and software technologies provided at APU and used by the Department.
• Initiate, approve, and track requisitions, purchase orders, expenditures, and reimbursements for equipment and supplies.
• Coordinate program full-time and adjunct faculty hiring process, including coordinating on-site interviews and meetings, managing candidate communications, and providing timely preparation of contracts and all required documents in collaboration with faculty members and Human Resources.
• Oversee and prepare reports and communications on admissions, enrollment, budget, and faculty, student worker, and teaching assistant workloads and timekeeping.
• Create and oversee FERPA compliant file management systems and databases to maintain physical and digitized records, including departmental, program, and student records; budget, personnel, correspondence, department procedures, and meeting agendas/minutes.
• Drafts correspondence, agendas, and other writing projects as requested.
• Work collaboratively with the program manager for the graduate programs in the Department of Kinesiology to ensure consistency in department communication.
• Schedule and attend all department and program meetings, and create and maintain meeting minutes and correspondence.
• Coordinate with University services such as catering, printing, mailroom, classroom resources, information and media technology, facilities, and equipment requests.
• Arrange and coordinate faculty budget requests for travel and professional development.
• Attend and participate in staff meetings for the School of Behavioral and Applied Sciences.
• Plan and coordinate department events including, but not limited to, student orientations, information meetings, speaker series, receptions, kickoff events, and other activities.
• Attend professional development workshops as needed to increase capabilities and keep abreast of changes in university policies and procedures.

Assists the BS in Kinesiology Program Director (PD) in the management and coordination of all of the following:

• The program’s academic advising process and procedures.
• Updates and revisions to the program’s course catalog and website.
• The program’s recruitment and admissions activities and events, including maintaining communications between the department and potential students and conducting new student orientations.
• Student e-mails and inquiries related to the program.
• Perform other duties as assigned by the Chair and BS in Kinesiology Program Director.
• Program-related schedules, appointments, meetings, and calendars.
• The program’s course scheduling system, including monitoring current and past enrollment, assisting in the management of course sections, classroom space, and course rosters, and coordinating the processing of communication and records with the Registrar, Scheduling, and Student Services.
• Manage student employees and the assignment of their daily duties and coordinate schedules for program tasks, events, advising, and communications.
• Program graduation applications and clearances.
• Customer service activities for the program's students as they advance from admissions and enrollment through completion of the program.
• All program meetings and events.
• Ordering, invoicing, and tracking the program’s purchases of equipment, supplies, and educational resources.
• Alumni communications, contact information, and surveys.
• The program’s promotional materials, social media, and bulletin boards.

Skills

• Deal with challenges in a professional manner.
• Strong organizational, interpersonal, and problem-solving skills.
• Strong written and verbal communication skills, decision-making ability, attention to detail, ability to follow through and complete tasks.
• Ability to collaborate and communicate as a productive team member and team builder.
• Proficient in Google applications, Microsoft Office, Word, Excel, and PowerPoint.
• Professional and warm demeanor.
• Skilled in events and communications, working with visitors and hosting guests.
• Demonstrates the ability to prioritize work and meet deadlines while working in a service-oriented environment with frequently changing priorities.

Mental Demands

• Communicate effectively in written and oral form.
• Ability to work collaboratively with a team, as well as be an independent contributor.
• Ability to learn procedures and retain information.
• Maintain confidentiality and manage confidential information.
• Ability to work in agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
• Ability to work independently and meet deadlines.
• Integrate Christian values in all aspects of work and job performance.
• Ability to use critical thinking, exercise independent judgment, and deploy discretionary skills in determining when to act independently and when to consult management prior to taking action.
• Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment with accuracy and consistency.

Physical Demands

• Hearing and speaking on the telephone.
• Requires repetitive wrist/finger motions at a computer keyboard.
• Able to conduct business at other offices on campus and off campus errands.
• Able to lift, bend, grasp, reach, pull, and lift up to 20 lbs.
• Able to lift up to 20 lbs. occasionally.
• Ability to lift, grasp, reach and bend.
• Repetitive at computer keyboard.
• Sitting for four-six hours daily with interspersed standing and walking.

Visual Demands

• Reading, writing notes, graphic design (related to social media), and working on a computer monitor.

Environment

• Pleasant in-door office, semi-private office space, comfortable temperature.

Technologies

• Proficient in Google Apps, Microsoft Office, Word, Excel, and social media platforms.
• The Kinesiology Department uses PeopleSoft, 25Live, Zoom, Adobe Acrobat, Dropbox Sign, Formstack, Canva, Calendly, and others.

Compensation

• Grade 10: $25.94 to $29.83 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe', our 'mission statement', and our 'statement of faith'.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Required Skills

Required Experience