Cps Pa Administrative Assistant

Job/Position DescriptionThis position provides advanced (senior level) administrative support to the CPS Program Administrator (PA) and CPS Investigation Regional Director(RD). The work involves the typing of correspondence, development of reports and planning of conferences; performing data entry functions; maintaining files, and monitoring and maintaining tracking systems for CPS regional purchases. The position interacts routinely with DFPS staff, representatives of community partners/stakeholders and the general public. Essential Job FunctionsPrepares, types, and copies correspondence, reports, forms, collects data for the development of performance evaluations, meeting notes and other documents to support the work of the regional program administrator (PA).Edits and disseminates statistical reports and forms to support CPS program operations.Develops, coordinates, and maintains record keeping and filing systems for required CPS regional records.Tracks and coordinates responses or responds to both public and agency inquires and administrative actions.Interprets CPS rules, regulations, policies and procedures.Develops special administrative analyses and summaries of staff reports and recommendations for review by the investigation PA and RD.Answers and screens telephone inquiries, takes and routes messages and provides referral information to clients and/or staff. Provides backup support for the switchboard coverage on a rotating basis.Assist in the development of regional operation/administrative policies and procedures.Coordinates and completes special projects and assignments involving various CPS program related activities. Assist in the development of regional publication.Coordinates the purchase, receipt and distribution of office furniture and office/program related supplies. Coordinates travel arrangements and prepares appropriate vouchers and forms for the investigation PA and RD. Assist in the planning of special meetings and conferences.Provides guidance, back up and training to clerical staff and acts as a liaison between the CPS Program Administrators, other administrative support staff, and the regional and state office.Performs other duties as assigned and required to maintain unit operations.Registrations, Licensure Requirements or CertificationsKnowledge Skills AbilitiesKnowledge of office practices and administrative procedures.Skill in using a personal computer and Microsoft office software.Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures.Skill in establishing and maintaining effective working relationships.Skill in working in an office supporting several staff members.Ability to interact with all levels of staff.Ability to work independently in a fast-paced environment.Ability to effectively handle multiple assignments in a dynamic environment.Initial Screening CriteriaGraduation from high school or equivalent.Two (2) years full time administrative support, general office, clerical, secretarial or DFPS experience.Additional InformationRequisition Number 520838Two (2) years CPS Program experience preferred. https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=564071 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.