Conference Director Jobs

About roundtable & advisory

Beginning as a conference consulting & advisory firm helping other conference organizations launch, produce and grow institutional investor & thought leadership gatherings - roundtable & advisory is now engaged in developing, producing & launching City senior leadership summits focused on growth, innovation, real estate & economic development with & for leading cities.

About the Collaboration / Job

roundtable & advisory is growing it's City Summits platform from Jersey City to Newark, Charlotte, Queens/LIC, Detroit & Miami/Wynwood. City Summits comprising two leadership gatherings. The Summit on Economic Development, Placemaking & Innovation and the Summit for Real Estate Investment. These are convenings of principals' across the public & private spheres and include anchor institutions as well as city, county, state & regional government leadership. Working alongside each city's principal economic development entities - the summits are intended to be annual conferences to help accelerate the city's growth through panel discussions covering all of the areas important to 'what makes a city successful'...'attractive to live, work, learn, play & invest in'.

TheJerseyCitySummit.com

InvestJersey.CITY

TheNewarkSummit.com

About the Role

The role requires successful previous experience launching / running / growing leadership conferences covering cities, real estate, economic development or related areas. An ability to work closely with the founder in growing the platform. A strong ability to communicate and organize with the heads of the City's leadership organizations including anchor institutions, large corporations, developers and leading stakeholders and related city leadership and staff. Direct communication inviting senior leaders to speak on panels at the summit and organize any and all pre & post event meetings, conference & related strategy calls. To lead & assist in the development, production & research of topics and thought-leadership covering economic development, real estate, sustainability, transportation, infrastructure, art, education, entrepreneurship, innovation & placemaking.

"We're looking for partners/co-founders in this venture who are excited about cities, transformative projects and can convene leaders and supporters around the promise of the platform and help us grow each City Summit to it's fullest potential - annually."

Additional Duties Done in Conjunction with Founder

• Gather sponsor bios and company promos for event recognition.
• Provide creative recommendations for sponsors and on-site event activations.
• Assist with proofreading of all promotional material, advertising, and event program to maintain integrity and image of the Summit.
• Gather, compare & present price quotes for all event related expenses.
• Manage ticket sales through the online registration process and oversee attendance lists.
• Manage presentations and main program.
• Develop relationships with outside vendors. Develop barter/in-kind sponsorship arrangements.
• Negotiate and sign contracts for services rendered.
• Vendor & Sponsor Management:
• Develop detailed timelines for each event.
• Ensure sponsor deliverables are addressed throughout the event process.
• Individual is responsible for choregraphing and managing event day.
• Assist advertising team during sales process to ensure potential events are clearly communicated to meet the client's needs.
• Organize and facilitate sponsor meetings as necessary.
• Prepare detailed budgets and forecasts of event sponsorship, attendance, income and expenses.
• Select site, caterer, accessories, and other vendors.
• Prepare & present post-event analysis including invoicing approval, spreadsheet summary of expenses, rsvp's, attendance list, and no-shows.
• Determine and communicate staff and client responsibilities.

Compensation

The compensation can be contract, salary, profit-share, equity or a combination. The goal is to launch each individual City and leave a primary partner to run, manage, grow - receiving majority profits / ownership.