Conference Services Assistant (Open To Remote)

We are seeking an Assistant to join our collaborative Conference Services team. With events ranging from San Diego Comic Con, the American Library Association Annual Conference, and First Year Experience, each of which rotate between cities across the US, and international shows like the Frankfurt Book Fair and the London Book Fair, the Assistant would play an essential supporting role in ensuring event operations are managed and executed efficiently, cost-effectively, and with the goal of exceeding expectations for our internal and external customers.

While reporting to the VP, Conference Services & Travel, the Assistant also partners with team members for pre-show, on-site, and post-show tasks for events.

To find success in this position, candidates must demonstrate effective time management, an eye for detail, the ability to juggle multiple projects with concurrent deadlines, and the ability to communicate clearly and proactively with both internal and external partners. The Assistant must be able to take the initiative to quickly identify and adapt to challenges and the ability to find answers and create solutions.

Responsibilities

• Assist with coordination of housing requirements and food & beverage menu creation/orders
• Research and recommend new vendors
• Collect, track, and manage meeting room requirements
• Assist with final hotel and vendor billing reconciliation and auditing post-event and for author tours
• Take part in maintaining team’s overall systems organization
• Partner with other team members to provide support with pre-show planning and onsite, as needed, execution of PRH trade show, conference, and book fair participation

Qualifications

• Ability to travel as needed
• Well-versed in all Microsoft platforms, including Word, Excel, and PowerPoint

The salary for this position is $48,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company: Penguin Random House LLC

Country: United States of America

State/Region: New York

City: New York

Postal Code: 10019

Job ID: 260758

Date: Jun 1, 2023

Location:

New York, NY, US, 10019

Nearest Major Market: Manhattan

Nearest Secondary Market: New York City

Job Segment: Book Publishing, Event Marketing, Publishing, Marketing, Research