Administrative Coordinator Jobs

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies — what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Purchasing over $1 billion in goods and services for City agencies.
• Acquiring, selling, and leasing City property.
• Recruiting, hiring, and training City employees.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.
• Managing 55 public buildings.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
Reporting to the Chief Engagement Officer, the Administrative Coordinator will be responsible for providing day to day administrative support to the Office of the Commissioner and is the primary back-up for the Commissioner’s Executive Assistant. Responsibilities include, but are not limited to:

• Serving as the HR business partner for the Commissioner’s Office (e.g., submitting new hire and promotion requests, fielding HR questions from Commissioner’s Office staff, inputting requests for IDs and equipment for staff).
• Assisting with the hiring process for Commissioner’s Office staff (e.g., vetting resumes, drafting interview questions, scheduling and/or participating in interviews).
• Logging, tracking, reviewing, and responding to inquiries and correspondence received in the Commissioner’s Office timely and accurately.
• Serving as back-up to the Commissioner’s Executive Assistant (e.g., answering phones, managing the commissioner’s schedule/calendar, greeting visitors).
• Providing quality assurance for all documents being sent or published on behalf of the Commissioner (e.g., memoranda, policies, internal/citywide reports). This includes interacting with abovementioned documents’ creators to understand content and ensure accurate and intended messaging. Making corrections as necessary, ensuring timely delivery of final document(s).
• Coordinating virtual internal/external agency meetings and managing the use of the Commissioner’s Office Zoom license(s).
• Supporting the Commissioner’s Office event planning efforts (e.g., quarterly all-staff town hall meetings).
• Coordinating/leading quarterly Commissioner’s Office meetings (e.g., developing the agenda, identifying speakers/topics for discussion, hosting meeting).
• Managing the Ask the Commissioner mailbox, which allows staff to submit their ideas, recommendations, and questions to the Commissioner.
• Performing other job-related duties, as assigned.
• Preparing written communications, such as memos, letters, PowerPoint presentations, reports, and instructional documents, as needed.
• Serving as the Cyber liaison for the Commissioner’s Office staff to provide them with cyber security related information and resources. Participating in monthly related meetings hosted by the DCAS Cyber Security team (agenda items include but are not limited to cyber operational and security policy issue updates, cyber awareness training and reminders on DCAS cyber landscape).
• Serving as the IT liaison for the Commissioner’s Office (e.g., securing laptops, iPads, cell phones, VPN access, data subscriptions, and approval on IT related purchases).

There are no formal educational requirements for this title.

Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID# 584216
NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.