Aviation - Administrative Specialist (Human Resources)

Requirements And Preferences

The Broward County Board of County Commissioners is seeking qualified candidates for an Administrative Specialist (Human Resources) at Broward County Aviation Department - Administration.

This job announcement will remain open until a sufficient number of applications are received.

Benefits of Broward County Employment

High Deductible Health Plan – Bi-weekly Premiums

Single $10.39 / Family $76.94

Includes a County Funded Health Savings Account of up to $2400 Annually

Consumer Driven Health Plan – Bi-weekly Premiums

Single $78.64 / Family $273.13

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation employee match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Tuition Reimbursement (Up to 2K annually)

Paid Parental Leave

The Aviation Department which operates the Fort Lauderdale-Hollywood International Airport and the North Perry Airport is seeking qualified applicants for the position of Administrative Specialist. This position will coordinate business operations with Human Resources staff to provide HR support services to the Department's 703 employees.

Responsibilities for the Administrative Specialist role include: assisting with all HR functions including: recruitment, labor relations, performance management, compensation analysis, benefit and wellness program coordination, and departmental FMLA administration.

The ideal candidate should be self-motivated and possess knowledge and understanding of human resource practices and policies and be able to function in a large, fast-paced, demanding, and dynamic environment. Additionally, the Incumbent serves as the Aviation Administrative Division's Payroll Liaison with responsibilities for 104 employees.

General Description

Performs complex and varied administrative and clerical duties for an agency. Responsible for coordination, distribution and the safeguarding of confidential and sensitive material.

Works under general supervision, independently developing work methods and sequences.

Minimum Education And Experience Requirements

Requires two (2) years of clerical experience or closely related experience.

Special Certifications and Licenses

Must obtain and maintain a SIDA Badge.

Preferences

• Associates Degree or higher from an accredited college or university with major coursework in business or public administration, human resources or closely related field
• 1+ years HRIS/HCM experience (Peoplesoft, NEOGOV, or Similar)
• 1+ years experience in managing FMLA processes
• Human Resources Certification
• Microsoft Office Certification
• Experience understanding and applying union agreement language to employee situations.
• 1+ years general human resources experience
• 1+ years Aviation human resources experience

Duties And Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

• Assists with scheduling pre-disciplinary/disciplinary meetings, including disseminating requisite documentation to Divisions and Labor Relations and tracking discipline cases.
• Assists with full-cycle recruitment activities including, but not limited to: scheduling interviews and preparing interview materials, schedules and recruitment plans to meet Agency needs; attending career fairs on behalf of Human Resources.
• Assists with onboarding and off-boarding activities including, but not limited to: liaising with candidates to complete their onboarding checklist; coordinating new hire orientation (onboard Broward); communicating with candidates and Divisions; scheduling exit interviews; collecting employee clearance notices; issuing communications to add/remove/change accesses etc.
• Research, review, and prepare ad-hoc reports and spreadsheets, maintain organizational charts. Maintains spreadsheets on certification pay and communicates reminders to relevant staff. Prepares correspondence and memoranda in response to HR-related matters.
• Performs administrative functions related to records management including, but not limited to, collating documentation for HR-related public records requests, creating personnel files, and scanning/filing/archiving various HR-related documents.
• Performs reporting and tracking of the Department’s performance reviews, including generating/disseminating reports of upcoming and outstanding reviews, receiving, and processing reviews, updating tracking spreadsheet and PeopleSoft.
• Assists internal and external customers with staffing of the Front Desk for BCAD's Main Administration Office as needed.
• Administers Family and Medical Leave Act (FMLA) approvals [in consultation with the HRO/HRG], tracks FMLA usage, develops and engages in communications with employees and relevant Divisions. Maintains tracking spreadsheets.
• Performs related work as assigned.
• Performs a vital function by supporting BCAD Human Resources in providing employee advice/guidance on various topics including County policies and procedures, Collective Bargaining Agreement (CBA) language etc; provides referrals; provides SUNsational customer service to internal/external customers; assists with preparing for, and participating in, job recruitment events and various outreach initiatives.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

County Core Competencies

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Americans With Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.