Athletics Facilities And Events Coordinator

Athletics Facilities & Events Coordinator– Athletics

Classification Title: Administrative Support Coordinator I

Classification Salary Range: $3,505 - $5,508 per month

The anticipated hiring range for this position is $3,505 - $3,700 per month.

The final salary is dependent upon qualifications and experience.

Review of applications will begin Monday, May 15, 2023 and the position will remain open until filled.

About the Department/Position:

Under the general supervision of the Associate Vice President/Director of Athletics and in coordination with the Assistant Athletic Director for Communications, the Athletics Facilities & Events Coordinator will organize intercollegiate athletics' facilities scheduling and maintenance; and assist with game operations for all home contests and special events. Duties include, but not limited to: gameday setup and teardown, guiding student-workers with in-game duties, assist with ticket operations, and operate within the scope and intent of the NCAA, CCAA and CSUDH regulations.

In addition to the scheduling and maintenance of facilities, the successful candidate will prepare and maintain the facilities schedule for all athletic venues and activities, athletic practice times, and resolve scheduling conflicts as necessary. Physically inspect all athletic facilities on a regular basis to evaluate and report maintenance needs. Facilitate communication and serve as Athletics' principal liaison to Facility Services, campus special interest groups such as Anschutz Entertainment Group (AEG) and the California Academy of Mathematics and Science School (CAMS), and outside contractors. Serve as a liaison to the Procurement office regarding rental agreements on- and off-campus entities. Assist with the schedule and coordination of student employees to work assigned duties. Coordinate the scheduling and maintenance of Athletics' 12-passenger vehicles for department and University use.

Overview of Duties and Responsibilities

• Organize, scheduling, and maintenance of the Athletics department's facilities.

-Serve as liaison to the Procurement office regarding rental agreements with on- and off campus entities.

• Assist with schedule and coordination of student employment to work assigned duties. Assist the Assistant Athletic Director with Communications and game operations coordinator with gameday operations.

Overview of Duties and Responsibilities:

• Coordinate the scheduling and maintenance of Athletics' 12-passenger vehicles for departmental and University use.
• Serve as liaison to the Procurement office regarding rental agreements with on- and off campus entities.
• Organizing, scheduling, and maintenance of the Athletics department's facilities, prepare and maintain use of the facilities schedule for all athletic venues and activities, athletic practice times, and resolve scheduling conflicts, as necessary.
• Assist the Assistant Athletic Director for Communications and Game Operations Coordinator with gameday operations and special events.

Minimum Qualifications:

• Experience: 3 years of related office work experience.
• Valid driver's license
• Education: High school program, technical/vocational program, or their equivalents

Knowledge, Skills, and Abilities:

• Skill in proficiency in the use of computerized office systems and software programs that perform word processing, spreadsheet, and database programs.
• Knowledge of office methods, procedures, and practices - records management practices - standard and computerized office systems and equipment
• Abilities to Coordinate administrative support tasks for fast-paced office, prioritize work/projects on deadlines and complete accordingly - prepare correspondence, charts, and statistical outlines using computerized systems

Preferred Qualifications:

• Schedule and distribute work assignments due to shifts in priorities to ensure accuracy- maintain complex records and files
• Answer telephones and assist callers and visitors with desired information and refer to appropriate departments as needed
• Establish and maintain effective working relationships with coworkers and others.
• Perform arithmetic computations accurately
• Facilities leasing and athletics experience.
• Experience using EMS reservation system.
• Learn, independently interpret, and apply a wide variety of complex policies, procedures, and operations of the department as they relate to an academic environment
• Read and write at a level appropriate for the duties of the position
• Correct English grammar, spelling and punctuation.
• Ability to prepare formal business letters, memos, and reports.
• At least two years of experience in college athletics.
• Interact with a variety of clients on- and off-campus and handle the stress of a busy office
• Bachelor's Degree from an accredited university in sports management or a related field; or equivalent experience.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California
• The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. Questions about the CSU COVID-19 Vaccination Policy may be sent to [email protected].

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.