Associate Travel Coordinator Jobs

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Our world-class engineering works to transform clinical insights into tangible musculoskeletal solutions. We are constantly in pursuit of better patient care, and we understand that speed is critical because life cannot wait. Join us!

Position Summary:

The Associate Travel Coordinator will be a primary contact for staff, executives and external customers for travel inquiries and logistics arrangements such as arranging flights, train travel, ground transportation, and accommodations for local, domestic, and international travel.

The Associate Travel Coordinator will provide superior customer service and support to a wide range of internal and external customers including consultants and surgeon clients. The job requires the individual to be an extremely organized team player with the ability to function well in a challenging and fast paced environment.

The responsibilities of the position include, but are not limited to, the following:

• Advising employees, executives and surgeons on company travel policies
• Representing the company in a professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with other employees, customers, suppliers, and other third parties of Globus
• Processing monthly vendor billing statements in a timely manner
• Serving as a main point of contact for company travel-related questions
• Managing an in-house car service schedule for all local ground transfers, and all related communication to the drivers/sedan service companies
• Monitoring local vendor rates and contracts (hotels, ground transportation companies, etc.)
• Arranging and approving travel reservations (air, hotel, and ground transportation) for customers, consultants, executives and employees (both domestically and internationally)
• Communicating with vendors regularly to ensure business needs are being met
• Troubleshooting conflicts efficiently as needed
• Adhering to the letter and spirit of the company Code of Conduct, the AdvaMed Code, MedTech Code, and all other company policies. Ensure Compliance with applicable governmental laws, rules, and regulations, both in the United States and internationally, by completing introductory and annual training and maintaining knowledge of compliance as it applies to your role
• Proactively managing communications of travel arrangements and/or options with all related parties
• Routinely conducting travel data and travel audit reports
• Assisting in booking travel for Sales Meetings, Tradeshows, Training, and other Meetings Department travel-related projects as needed
• Ensuring compliance with company policies in all aspects of travel processes

In order to be qualified for this role, you must possess the following:

• Strong interpersonal skills; Able to work in a team environment and able to perform at a high level working independently
• Bachelor’s degree or equivalent industry experience
• Excellent oral and written professional communication skills
• Well organized, detail-oriented team player with proven ability to multitask effectively while adapting to changing priorities
• General working knowledge of U.S. and world geography
• Proficiency in Microsoft Office Suite (with an emphasis in Excel), Outlook, and Windows
• 1-3 years full time work experience; more is considered a plus

The following skill sets are preferred:

• Experience arranging travel using a web-based booking engine, knowledge of travel industry technology and international travel regulations
• Experience booking travel as a travel agent or in a Corporate Travel role

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 75 pounds.

Globus Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.