Booking Coordinator Jobs

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com .

Live Nation’s Concerts Division is where tours are born, artists come to life, and fans get to experience the rush of live music. From our dozens of owned/operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption/fertility support... it’s no wonder we are certified as a Great Place to Work organization and one of People Magazine’s “50 Companies that Care”. We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

THE JOB

The Booking Coordinator will support the Talent team members in all aspects of buying responsibilities including preparation and distribution of offer sheets, administrative support, talent research and prospecting.

WHAT THIS ROLE WILL DO

Booking Support

• Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
• Create and prepare deal sheets in Rome
• Coordinate with artist and internal staff to set up all announce and on sale dates
• Obtain holds from venues and place and release holds in Rome
• Work with marketing team on ticket give-away promotions, marketing materials and street team efforts
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues and partners
• Liaise with artist crew to help facilitate unique hospitality and experiences
• Update and maintain offer templates, venue and artist info in Rome

Administrative Support

• Manage show files to ensure all essential documents are present prior to day of show. Including but not limited to headliner and support contracts, riders, and W9’s.
• Create and maintain databases of area partners such as restaurants, hotels, golf courses et al.
• Complete artist deposit payments
• Assist with industry and guest ticketing requests and serve as liaison on site as needed
• Execute artist contracts and venue leases per company guidelines and return to artist agencies and venue partners
• Complete artist and venue show settlements night of show and post show as needed. Deliver all completed settlement information to finance team

Research and Talent Prospecting

• Research new, up and coming artists, and distribute info to Lead Booker and rest of the booking team
• Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices
• Create and maintain database of local artists

WHAT THIS PERSON WILL BRING

• Live Nation’s policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.
• Passionate about live music and the music industry.
• Strong attention to detail.
• Ability to navigate the internet as a communication and research tool.
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs and ability to work with accounting and financial departments.
• Impeccable organizational skills
• Ability to work independently and within a team to juggle multiple prioritized tasks.
• Ability to multi-task in a fluid and busy environment.
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment.
• Eagerness to support others (in venues and office).
• Professional level of verbal and written communication skills.
• Strong knowledge of Twin Cities area and cultural hotspots
• Must be able to handle sensitive matters and exercise excellent judgment.
• Ability to navigate internal sales admin system for most daily tasks.
• Strong knowledge of music and concerts, both historical and contemporary
• Experience with contracts a plus but not required.

BENEFITS & PERKS - Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• OTHERS: Volunteer time off, crowdfunding network
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.