Administrative Coordinator Jobs

Job ID

10059310

Location

Lake Buena Vista, Florida, United States

Business

Date posted

Administrative Coordinator, Magic Kingdom

• Multiple positions are available:

• Full-Time
• Part-Time
• Temporary Assignment

Are you an enthusiastic team player? Do you thrive in a fast-paced environment? Are you proactive about diving in to solve a problem? And do you have experience coordinating multiple day-to-day projects? If you’re nodding your head, then the Administrative Coordinator position with the Magic Kingdom team might be right for you.

Our administrative coordinator is essential to keeping the Magic Kingdom Administrative Desk & Cast Information Office running smoothly. It goes without saying that there will be phone calls, ordering and meeting support, but this job is very much about people, about building relationships and leveraging your peers and partners within the park to help our Cast be successful. As the “face” of the Magic Kingdom, your professionalism, loyalty, and attitude reflect the office, and as such, are a critical component to its success. Every day as an administrative coordinator is different! On any given day you might:

• An organized and professional environment while providing service focused delivery
• Partner as the information hub for the residents of Magic Kingdom including executives, leaders, front-line Cast, Operating Participants, WDI, Vendors, etc.
• Drive team effectiveness and anticipate needs of the organization through
• Assist the Park Planning and Integration team with Cast engagement events, media events, and activations
• Provide general office management – keep up with multiple tasks, deadlines, and coordinate and drive responses effectively
• Assist the Duty Manager team with operational requests
• Knowledge and awareness of the front-line Cast and Guest experience
• Ensure daily maintenance and cleanliness of Administration Desk, Conference Rooms, Pantry, Cast Information Office and Cast Communication Stations
• Maintaining accurate records
• Proactively greet, engage, and assist Cast Members with utilizing company resources and connecting with Cast Care Leaders at the Cast Information Office
• Daily operational update emails and schedules
• Managing and obtaining backstage clearance for non-residents
• Interface directly with senior executives and support teams
• Order office supplies through Casual Buyer, manage purchase orders, partner with vendors, receive, track, and distribute all deliveries to the office in a timely manner
• Monitoring phones, calendars, and shared mailboxes

Here’s what you will need to be successful in this job:

• Ability to lift, carry, and move items that are 10-25lbs
• Ability to build solid inter and intra-team relationships, with the patience and passion to be truly helpful to our Cast and your co-workers, and go the extra mile without being asked
• Flexibility with your availability, including nights, weekends, and holidays
• Effectiveness and professionalism working in a team environment alongside administrative professionals, project managers, senior leaders, and executives
• Strong working knowledge of Company resources, applications, and benefits
• Strong verbal and written communication skills, including telephone etiquette and an eye for detail and accuracy
• Problem solving skills, as well as continuous improvement process skills by sharing creative and new ideas
• Proficiency with technology including Computers, Printers, Smartphones, Internet Browsers, Microsoft Outlook, Word, Excel, PowerPoint, Teams, One Note, etc. and confidence to learn new programs when necessary
• Strong time management and follow-through skills along with the ability to be flexible with daily tasks and the ability to prioritize the workload
• Ability to handle confidential information, demonstrating good judgment and discretion

It would be a plus if you also had these skills:

• Ability to connect the dots and be proactive
• Existing awareness of the Magic Kingdom onstage and backstage operating areas
• Strong problem-solving skills
• Desire to solve for yes, helps create a welcoming/inclusive environment
• Curious by nature, self-motivated

Education is important to us, here’s what we are looking for:

• Required: High school degree
• Preferred: Bachelor’s degree

Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at http://jobs.disneycareers.com/benefits