Administrative Coordinator Jobs

ABOUT POET

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and leader in bio-based products in the world. Beyond our world-class culture, POET team members enjoy competitive pay and benefits including;

• Excellent work-life balance with a 'family-first' culture
• Discounted home and auto insurance
• Onsite fitness centers or fitness reimbursements
• 401K with company match
• Competitive pay, including shift premium pay for qualifying positions
• Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
• Quarterly Profit-Sharing Bonuses, and Bi-Annual Incentive Bonuses
• Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
• Paid time off and paid holidays
• Safety and cold weather gear reimbursements
• Paid Parental Leave
• A multifaceted wellness program encompassing the whole person - mentally, physically, and spiritually
• Tuition reimbursement

JOB SUMMARY
Our Administrative Coordinators play an integral role at each of our facilities partnering with internal and external stakeholders to achieve the mission at POET. In this position, you will support the grain procurement team through interactions with local grain producers and administration of grain contracts. You will be the liaison between the human resources team and the local team members. You will be responsible for greeting visitors and ensuring they have an exceptional experience. You will have ownership of the mail, workrooms, and office supplies.

DURING A TYPICAL DAY (IF THERE IS ONE)…

• Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses!
• Serving as the first point of contact for team member inquiries within the realm of Human Resources (with a dedicated Human Resources Team as a resource). You will need to be able to understand and educate team members on basic benefit inquiries, including facilitating leave of absences.
• Coordinating lunches, team celebrations or events, fundraising campaigns, etc.
• Greeting visitors courteously (in-person and on the phone), determining their needs, and directing them as appropriate.
• Supporting grain contract administration and periodic audits, while adhering to regulatory compliance.
• Assisting external audits and filing requirements, including preparing schedules, gathering and providing explanations of supporting documentation and procedures, and preparing other necessary data.
• Building and maintaining relationships with local grain producers.
• Performing inventory counts for spare parts assets to ensure system accuracy.
• Distributing the daily mail and maintaining workrooms and inventories of supplies.
• Being a champion for POET in the community.
• Facilitating the recruitment process including creating job requisitions and offer letters, coordinating preemployment screens, and facilitating completion of new hire paperwork and onboarding.
• Sharing best practices and identifying process improvements.
• Coordinating Record Retention activities with the General Manager to maintain compliance with POET’s Record Retention Policy.
• Assisting with payroll processing on a biweekly basis, this includes having access to confidential information which makes having high integrity and discretion a daily expectation within this role.

STRENGTHS OF A SUCCESSFUL CANDIDATE

• You are able to work in a fast paced, dynamic, and changing environment.
• You are eager to learn and change the world - Never Satisfied.
• You have excellent organizational and time management skills.
• You are dedicated to honesty, confidentiality, and ethical behavior in all business matters and assignments.
• You enjoy and thrive in a setting where interactions with others is frequent and often with short notice. You have strong communication skills - both written and verbal.
• High school diploma or equivalent required.
• You are detail oriented and a critical thinker.
• You understand the basics of Microsoft Office. You’re capable of learning new programs.

GROWTH OPPORTUNITIES

At POET we believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.

WORK ENVIRONMENT

• Specific physical requirements include:
  • Sitting approximately 90% of the time while working on a personal computer.
  • Occasionally lifting weight of up to fifty (50) lbs while bending, twisting and turning.
  • Occasionally walking and climbing stairs.
  • Wearing personal protective equipment (PPE).
• Sitting approximately 90% of the time while working on a personal computer.
• Occasionally lifting weight of up to fifty (50) lbs while bending, twisting and turning.
• Occasionally walking and climbing stairs.
• This position is largely self-directed and requires a thorough understanding of company policy, procedures, and values. Team members will be required to adhere to all safety requirements at all times and in all work environments. This position operates in an office environment.
• Culture is king at POET. We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET.
• Wearing personal protective equipment (PPE).
• In this role, you’ll be asked to drive a POET vehicle. A motor vehicle record check will be conducted during the preemployment process and yearly thereafter.