Assistant Director - Events (Hybrid)

The Assistant Director of Events manages and oversees Event Operations for a unit or division of Georgia Tech. This position is responsible for the management of indoor and outdoor spaces and working with on and off campus entities, coordinate all logistics including Audio/visual, entertainment, security, custodial, parking, catering, rentals, licenses, permits and more. A key aspect of this position is to identify vendors and ensure approved contracts are in place. Input data to create event reports, develop and monitor budgets, and reconcile expenses. Act as day of event manager. Manage operations of multiple high-traffic and fast paced facilities. Responsible for setting employee goals, assessing employee performance, and providing feedback, and making pay recommendations. This position will interact on a regular basis with: Staff, Students, Faculty, Third Parties. This position typically will advise and counsel: Students, Faculty, Staff. This position will supervise: Assigned staff

Job Duty 1 -
Manage teams that oversee small- and large-scale complex event service activities from pre-reservation process through event completion and assessment

Job Duty 2 -
Provide training and development for staff to ensure adequate skill development, cohesiveness, effective communication, and professionalism

Job Duty 3 -
Review and develop policies and procedures that aid in Event Services for the unit or division

Job Duty 4 -
Benchmark, evaluate, create or revise fees tied to facility space and equipment rentals

Job Duty 5 -
Create and implement policies and procedures for scheduling and events area and holds staff accountable for following and communicating those policies and procedures to clients and guests

Job Duty 6 -
Service students, faculty, staff, and community members desiring recreational space for drop-in recreation and for planning programs or special events

Job Duty 7 -
Review invoices, prepare accounting forms, and reconcile all event related expenses for settlement

Job Duty 8 -
Serve on internal and external department committees.

Job Duty 9 -
Work with Fire Marshal and Institute Police. Enforce policies and procedures necessary for the safe and orderly use of facility

Job Duty 10 -
Perform other related duties as assigned

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience
Other Required Qualifications
Certification, License or Permits: A valid Driver's License
Required Experience
Four to six years of job-related experience

SKILLS
Knowledge, Skills & Abilities for this job:
Strong ability to prioritize tasks, show attention to detail, work under pressure with tight deadlines
Work independently and part of team, lead and direct others, interact with diverse population,
Build customer focused relationships, demonstrate flexibility, and solve medium to complex problems
Facility management experience; use of event management systems
Strong skills in organization, verbal and written communication, customer service, use of MS Office applications, interpersonal relationships, management, and analysis
Working knowledge of developing training and development programs and facility management
The ability to lift, push or pull up to 50 pounds occasionally

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Salary range: $69,959.00 - $95,145.00

Location: Hybrid (Atlanta, GA)

Job grade: A10

This is not a supervisory position.
This position does not have financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening