Assistant Bpc Accounts Payable Manager

This person will successfully lead a team of individual contributors who process invoices, schedule payments, perform financial analysis, onboard vendors and resolve AP-related issues for end-users.

• Develop and maintain organizational culture and values to meet the expectation of CBPS as well as the Client.
• Experience in a medium to large-sized company.
• BA or BS degree in Finance or Accounting (Preferred).
• Responsible to maintain up-to-date process documentation for the Accounts Payable department that aligns to current policies for the department.
• Other duties as assigned by management.
• Excellent understanding of AP functions and best practice.
• Strong analytical skills, including use of Excel.
• 2+ years of experience supervising a team of 5+ employees
• Support Invoice Processing projects, identify resources, create a plan, effectively communicate plan, and execute.
• Excellent oral and written communication skills
• Ability to motivate, coach, and direct others
• Ability to meet strict deadlines with flexibility in schedule.
• Responsible for weekly Dashboard meetings reporting data to key Stakeholders.
• Responsible for daily management functions for a team of direct reports and support resources in both the US and Philippines including but not limited to Payroll, PTO approval, scheduling, performance appraisals.
• Responsible for properly evaluating, developing, coaching, hiring and mentoring staff to support CBPS and Client initiatives.
• Functions as a liaison between the client and Canon Business Process Services.
• Experience handling change management and leading process improvements efforts.
• Manage Processing queues and pay cycles; allocate resources as needed.
• Oversee all Accounts Payable Processing activities including, but not limited to processing invoices timely and accurately, vendor onboarding and maintenance, 1099 preparation, telecom expense management and travel/expense management.
• Collaborate with cross-functional teams to support data quality throughout the process, including audits and quality control.
• Oversee accounting, reconciliation, and financial close activities.
• 5+ years as of Accounts Payable experience or similar process based financial operations
• Ensures compliance with client policies & procedures, generally accepted accounting principles (GAAP) and regulatory requirements.
• Accountable for KPI’s, status reports, productivity reports, and other source documents to ensure optimal performance
• Continuous improvement mindset. (familiarity with six sigma and LEAN disciplines)
• Direct a high volume of AP invoices through various systems and processes, including Aderant, Chrome River, Fresh Services, Excel uploads, manual processing, sub-ledger interfaces and other interfaces as needed.
• Proactively work with Client to identify areas for process improvement, implement controls, and determine potential options including benefit/risk analysis.

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities

MAIL/PACKAGES/POUCHES

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness

SUPPLIES/COPYING/FAXING

• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary

May possibly perform any of the following functions at the direction of the Site Manager

• Move boxes, supplies or furniture; replace light bulbs
• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
• Some computer skills preferred
• Prepare outgoing items for shipping
• Ability to perform, or readily learn how to perform, routine functions of most of the various equipment & systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Provide reception work such as answering telephones, taking messages and greeting visitors
• May be requested to perform document scanning
• High school Diploma or equivalent
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing
• May lift and/or move up to 50 lbs

What We Offer

• Competitive pay & benefits!
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!
• Comprehensive training and development programs that prepare employees to advance from within.

Come Join Our Team!

• Direct a high volume of AP invoices through various systems and processes, including Aderant, Chrome River, Fresh Services, Excel uploads, manual processing, sub-ledger interfaces and other interfaces as needed.
• Oversee all Accounts Payable Processing activities including, but not limited to processing invoices timely and accurately, vendor onboarding and maintenance, 1099 preparation, telecom expense management and travel/expense management.
• Oversee accounting, reconciliation, and financial close activities.
• Functions as a liaison between the client and Canon Business Process Services.
• Manage Processing queues and pay cycles; allocate resources as needed.
• Collaborate with cross-functional teams to support data quality throughout the process, including audits and quality co 7362