Assistant Administrative Jobs

We are Invited.

At Invited Clubs , work feels like play as you build relationships with your team and meet Members from all different backgrounds. Every time you step foot in your Club, you can create magic moments and enrich lives. We are passionate about bringing people together and bringing out the very best in life. So, join us and be a part of a fun, fast-paced, high-impact group of talented people where you belong.

Invited reflects our proud history of inclusiveness and captures our welcoming spirit. Our unprecedented collection of more than 200 golf and country, city, and stadium clubs share a common goal- building relationships and enriching lives. The time has come to build on our traditions and write new chapters. We welcome you to join us.

Invited. Where You Belong.

Job Summary

The Administrative Assistant is responsible for providing skilled administrative support to the Club Management Team. Responsible for successfully handling multiple projects while prioritizing and meeting deadlines in a deadline-driven department.

Day-to-Day

• Prepares banquet event orders; details event requirements such as room reservations and arrangement, number of attendees, menu selections and service times.
• Field internal and external general office inquiries
• Designs room layout and performs room block requests for various events.
• Schedules and attends meetings and support department Heads, taking notes and recording minutes
• Answers telephone and email inquiries regarding banquet availability, services, and prices.
• Arranges travel and accommodations for Department Heads
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for assigned Department Heads
• Performs additional duties as assigned
• Provide administrative support to member(s) of the management team as needed, including calendaring and scheduling management, travel arrangements, and time and expense reports
• Prepares banquet calendar and routes to departments affected by upcoming events.

About You

• A team player who's flexible and able to handle stressful situations.
• Demonstrates motivation, efficiency and dedication to the Invited culture.
• Knowledge of Macintosh computers.
• Strong organizational skills.
• At least five years of work experience, preferably in the publishing industry.
• Experience working with Microsoft Office, Filemaker Pro, Photoshop, and InDesign.
• Proven interpersonal and presentation skills.
• Good language, grammar, style, writing and communication skills.

Have more questions? Check out our  Invited Jobs  website to get more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks:  LinkedIn   Instagram Twitter Facebook

Invited is an Equal Employment Opportunity Employer / Invited participates in E-Verify.

This job post is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary.