Admin/Receptionist Jobs

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking an Admin/Receptionist for Firetrol’s district office in Austin, Texas.
The successful candidate will oversee multiple administrative duties, which include:

• Manage on call schedule and program phone system accordingly
• Manage conference room assignments
• Invoicing completed work orders
• Assist with daily deposits
• Time entry for payroll
• Other responsibilities as required to support the business
• Set up new customer accounts in Great Plains software and update customer accounts as needed
• Answer incoming phone calls and direct to the proper department
• Create new work orders in Great Plains and Service Trade software’s
• Order / request COI’s
• Assist with Accounts Receivable collection calls
• Entering inspection and Monitoring contracts into Great Plains software

Requirements
Attention to detail is a MUST
Superior organizational abilities
Outstanding professional communication skills – written and verbal
Excellent interpersonal and relationship-building skills – for interacting with customers and employees alike
Ability to manage multiple tasks and changing priorities is a MUST
Ability to quickly learn and adapt to multiple business software platforms
Strong proficiency with Microsoft Office (Outlook, Excel, Word)
Benefits
Experience with Microsoft Great Plains and ServiceTrade software preferred
Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.