Administrator Jobs

Provides assistance and support to the SVP and creative team in all aspects of creative advertising.
Duties

• Supports SVP and the creative team in scheduling meetings and managing schedules.
• Works with SVP and Director to create and deliver material for finished campaign assets to the proper and respective departments.
• Logs and organizes incoming Print & A/V Materials within Shared Folders and Excel Docs.
• Assists with preparing and organizing creative materials for internal and Filmmaker meetings and presentations.
• Builds and secures campaign Print PDFs through watermarking and password protection for sharing with internal departments, filmmakers, and third-party partners.
• Works with internal departments in securing all materials for the development of in-theater placements, sizzle reels, special presentations and any other materials/formats/venues required.
• Helps track the creation and development of all applicable trailers, tv spots, print, sizzle reels, marketing materials, etc.
• Supports SVP and the creative team in maintaining budgetary systems, monitoring the spend on all creative projects, producing budget reports, maintaining Film Budget Logs, approving Purchase Order Requests, Logging PO#'s, confirming Goods Receipts, ABL Reports, and tracking all RPOs to ensure adherence to budget.
• Performs related duties or projects as assigned.
• Ability to work Overtime and Weekends.
• Manages PIX system. Sets up vendors, adds users and ensures they know how to use the system, troubleshoots any issues, creates playlists, and manages content housed on PIX.
• Maintains calendars and deadlines across projects.
• Supports SVP and the creative team in liaising between filmmakers and their production/editorial staff and inter-department staff and vendors to acquire materials needed to produce campaigns.
• Builds and secures A/V links through watermarking and password protection for sharing with internal departments, filmmakers, and third-party partners.

The Essentials

• Understanding of how to troubleshoot problem files.
• Understanding of conversion issues present when using applications across all platforms.
• Some knowledge of Final Cut Pro / Adobe Premiere and Keynote a plus.
• 3 years' experience in marketing, creative advertising and entertainment preferred.
• Must be proficient in all major desktop publishing applications including Adobe Creative Suite InDesign, Photoshop, Illustrator, Acrobat, Microsoft office Word, Excel and PowerPoint.
• Knowledge of graphic design principles, practices, formats, typography, printing and layout.
• Possess a clear understanding of computer networks, both new and existing server technologies.