Administrative Professional Jobs

Job Title: Administrative Professional (Front Desk)

Administrative Professional (Front Desk)

Location: Bradenton, FL

Bilfinger is a leading international industrial services provider, active primarily in Continental Europe, Northwest Europe, North America, and the Middle East. With over 4,500 skilled employees in North America, Bilfinger delivers its services across multiple industries that include petrochemical, oil & gas, consumer goods, energy and utilities, and government services. Bilfinger has offices in 40 states, and our project portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion, and turnarounds to environmental technologies and digital applications. We have over 100 years of industrial experience on projects as small as $500 and as large as $40M, performed in every time zone of the United States.

Position Summary:

This position is responsible for general office management at a large manufacturing facility. The position is dayshift, fulltime, hourly, Monday - Friday. Pay range is $18-$22 per hour dependent upon experience.

Duties and Responsibilities:

• Receive packages and notify contractors when they arrive
• Protect organization’s values by keeping information confidential
• Other duties as assigned by manager
• Record contractor and vendor data in security software and a spreadsheet
• Greeting of visitors, contractors, vendors, etc.
• Answering phones
• Manage the engineering drawing database
• Prepare weekly contractor access list and distribute to the client
• Generate a weekly spreadsheet report identifying the ISNetworld (ISN) status of on-site contractors
• Inventory office forms and make copies as necessary
• Print contractor and vendor badges
• Administer contractor safety training video and test when the safety manager is absent
• Prepare monthly invoice for client
• Inventory office supplies and reorder as necessary

Basic Qualifications:

• Customer service skills
• High degree of accuracy and attention to detail
• Data entry
• Hands-on experience in operation spreadsheets
• High school diploma or GED
• Proficient in Microsoft Office Suite
• Bilingual Preferred but not required

Bilfinger Inc. is an Equal Opportunity Employer – M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Fraudulent employment offers

We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of “authenticity”, the Bilfinger brand and logo.

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