Administrative Assistant - Real Assets - Administrative

Morgan Stanley Investment Management (“MSIM”), together with its investment advisory affiliates, has more than 1,100 investment professionals around the world and $1.6 trillion in assets under management or supervision as of December 2021. Morgan Stanley Investment Management strives to provide strong long-term investment performance, outstanding service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide.

We are seeking a dynamic Administrative Assistant to support the Private side MSIM business groups.

Administrative Description

• Submitting, maintaining and monitoring expense reports through Concur
• Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team
• Flexible attitude with the willingness to take on new projects
• Processing payment of legal invoices and vendor payments through TeamConnect and Smaart
• Ability to coordinate, and manage to completion, special projects as assigned
• Advanced experience in making domestic and in particular international travel arrangements including procuring visas (with assistance from Morgan Stanley travel desk), currency exchanges, arranging ground transportation through international hotel concierges (for both team members and senior advisors).
• Adept with working out travel logistics i.e. use of google maps to plan real travel time between mtgs, hotels and airports
• Heavy calendar management and scheduling
• Managing highly sensitive information as it relates to firm and staff
• Assist with onboarding and off boarding all employees
• Reviewing and prioritizing incoming mail and taking appropriate action. Performing related duties as assigned
• Execution of legal documents to be signed by various Officers
• Obtaining approvals for firm absorbed costs through MSMER
• Coordinating extensive meeting schedules
• Highly trainable with ability to learn new, proprietary systems
• Documentation Management
• Prior administrative or related experience at executive level is essential
• Coordinating travel schedules, arrangements and agendas in preparation for on-site and off-site meetings, conferences and events
• Financial Services experience preferred
• Back-up coverage for admin. colleague(s) during planned or unplanned absences from the office
• Proficiency with all Microsoft Office software
• Excellent written, verbal and interpersonal communication skills
• Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages. Use of excellent judgment with both internal and external clients
• Coordinating, streamlining and maintaining records and files
• College degree mandatory
• Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility

Expected base pay rates for the role will be between 80000 and 90000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

Posting Date

Jun 21, 2023

Primary Location

Americas-United States of America-New York-New York

Job

Asset/Investment Management

Employment Type

Full Time

Job Level

Administrative Assistant