Administrative Manager (Office Manager)

• Identifies opportunities for cost savings, better efficiency, or other improvements; recommends and implements policy or process changes as appropriate.
• Performs other related duties as assigned.
• Reconciling Credit Cards (help as needed by accounts department).
• Oversees the acquisition, distribution, and storage of company supplies and shared support services such as mailing, printing, and copying.
• Managing Rental apartments -track insurance for apartments (stop, extend etc.), manage providers for apartment (utility, facility maintenance, contract renewal, find new apartments etc.)
• Creates and administers budgets for supplies, equipment, and contract services.
• Processes incoming mails.
• Prepares, negotiates, analyzes, and reviews contracts for equipment, supplies, materials, services, and products.
• Supervises and coordinates overall administrative activities
• Supports the various, related needs of assigned departments.
• WP Facilities inspections /safety inspections (fire etc.)
• Organize catering for meetings/office functions (event planning).
• Ensures that buildings (all WP facilities), grounds, equipment, and supplies are maintained and serviced.
• Reception areas are maintained at all WP facilities (cleanliness top priority)
• Review expense reports (help as needed by accounts department).
• Identifies opportunities for cost savings in assigned areas; recommends and implements policy or process changes as needed
• Reviewing WP facility contracts (plumbing, lawn, snow removal)
• WP facility maintenance (scheduling repair work etc.)

Education and Experience:

• Proven experience as an Office Manager.
• Bachelor’s degree in related field and four plus years of related experience required.
• Associate Degree and 6 plus years of experience.