Administrative Assistant Iii Jobs

Description
Job Summary :
The Administrative Assistant III coordinates activities and/or provides administrative support for the department of Healthcare Quality which requires an understanding of complex processes, data, and/or operations of a department. This position creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for annual budget process.
Major Responsibilities / Duties / Critical Tasks

• Support department as needed including scheduling meetings, assisting/creating reports, and conducting research.
• Office management including but not limited to: provide quality customer service, address correspondence, return all voice-mails, monitor office supplies/inventory, maintain office computers/electronics/software, schedule and attend staff meetings, maintain/distribute meeting minutes, respond to general questions/ needs.
• Serve on division and university committees as requested.
• Utilize University systems in preparation of reports and financial documents and assist with departmental reports and assessment.
• Provide secondary occupancy management support as needed.
• Perform other duties as assigned.
• Develop and streamline Financial operational efficiencies.
• Provide secondary financial support for department as necessary and work closely with the other department Admins to ensure seamless support.
• Support departmental initiatives, events and activities in planning, execution, and evaluation.

Accompanying Knowledge, Skills, Abilities And Competencies
Proficient with Microsoft Office.
Excellent customer service skills both in person and over the phone.
Strong organizational skills.
Understanding of operating standard office equipment.
Strong ability to multi-task and work with many interruptions.
Ability to adapt to a Changing Environment.
Ethical; Able to maintain confidential information.