Administrative Business Partner Jobs

We're looking for an Administrative Business Partner to support our Core Engineering Leaders. You’ll work with them to keep the team organized, motivated, and running smoothly. You’ll manage busy schedules across the globe, help maintain relationships internally and externally, and you’ll need to be an amazing communicator who’s passionate about details. You should be able take initiative and work independently on projects overseeing a wide variety of activities and demands while maintaining discretion when dealing with confidential and sensitive matters.

What you'll do:

• Relationship Management: Assist executives with building positive relationships with their team and cross-functional partners.
• Meeting Management: Manage organization/team meetings, including agendas, draft presentation decks, action items and accountability, and meeting notes.
• Communications: Draft communications for the executive/senior leader including emails to the team, "top of mind" updates, etc., oversee alias management for the executive and organization supported.
• Travel: Coordinate domestic and international travel, hotel accommodations and transportation for executives and their teams; process VISAs and assist with passport renewals when needed.
• Employee Engagement: Support executives and HRBPs with organizational changes including creating org charts, updating org aliases and slack channels and supporting communication plans; maintain executive's employee recognition budget and make recommendations for rewards.
• Project Management: Coordinate executives' operational projects and initiatives, create presentations, attend meetings, and track project progress and action items.
• Event Planning & Pinterest Gifts: Coordinate events by researching and selecting venues and vendors.
• Mentorship: Take interest in leading best practices for the Admin Team on project management, strategic planning, building effective executive partnerships and other ways admins can upskill their work.
• Calendar management: Manage complex calendaring with minimal direction, prioritize and make calendaring decisions based on business need using independent judgment.
• Expenses: Process and reconcile expense reports and liaise with accounting to address any discrepancies, partner with Global Mobility team and external vendors for international travel. Process purchase orders for the executive.
• Onboarding: Assist with new ABP training and act as PinPal (aka onboarding "buddy") to newly hired ABPs, Creating and reviewing training sessions on specific admin processes (e.g. Workday reports, booking travel, scheduling best practices, creating org charts).

What we're looking for:

• Exceptional planning and organizational skills.
• Team player capable of executing and finishing end-to-end tasks.
• Handle confidential information with integrity.
• Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
• Ability to move quickly and make confident decisions while being a data-driven and analytical thinker.
• 5+ years experience as an admin, with 2+ years experience supporting a VP or Director level executive.
• Strong attention to detail.
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.
• Excellent problem-solving skills and high attention to detail capabilities.
• Experience in partnering with Engineering leaders and basic understanding on engineering principles.
• Excellent writing, communication, interpersonal skills.
• Proficient in Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
• Excellent organizational skills to execute multitasking in a fast-paced deadline oriented environment.

This position is not eligible for relocation assistance.

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At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base hourly pay range for this position. The position is also eligible for equity. Final hourly pay is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

Information regarding the culture at Pinterest and benefits available for this position can be found here.

US based applicants only

$38.94/hr - $68.27/hr USD