Administrative Assistant - Wesley Chapel, Fl 33544

Job Summary

The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.

Essential Functions

• Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
• Transcribe monthly meeting minutes.
• Non-essential duties include other job-related duties as assigned.
• Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).
• Manage digital district files (set up new ones, maintain existing ones).
• Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
• Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
• Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
• Interact and assist clients and District staff with administrative needs.

Education

Required - High School diploma or GED.

Experience

Required - minimum of two (2) years office work experience.

Preferred - Property Management Experience Preferred.

Job Knowledge

• Knowledge of Community Development Districts desired.
• Knowledge and application of Microsoft Word, Outlook and Excel is required.

Job Skills

• Ability to coordinate/manage multiple projects at the same time.
• Ability to work independently in a fast-paced environment.
• Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
• Ability to interact and communicate effectively with colleagues and clients at all professional levels.
• Demonstrates a commitment to the company’s philosophy of high quality, professionalism, and organizational culture.

Supervisory Responsibilities

N/A

Work Environment

Professional office environment.

Physical Demands

Physical demands are essentially those of sedentary work.

Benefits

• Vision Insurance
• FSA
• Dental Insurance
• Life Insurance
• Health Insurance
• Paid Time Off (PTO)
• EAP
• STD and LTD

EEO Statement Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

PI225611535