Administrative Assistant - Jacksonville

Jacksonville, FL, USA Req #27290

Tuesday, August 15, 2023

Who We Are

• Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largestprivately-heldand the sixth largest independent Coca-Cola bottler in the United States.
• Coke Florida was named as a 2023 US Best Managed Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas: strategy, ability to execute, corporate culture, and governance/financial performance.
• Coke Florida sells, markets, manufactures and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR.

What We Offer:

Eligible full time Coke Florida Associates can participate in our Total Rewards Program which includes:

• Employee Assistance Programs (EAP)
• Total Wellness Programs including health, dental and vision plans
• Competitive compensation
• Three weeks of vacation pay, and 11 company paid holidays*
• Supplemental Life Insurance
• 401K program with healthy company match
• Tuition reimbursement

Coke Florida is looking for an Administrative Assistant based out of our Jacksonville location. We're currently looking for first shift, working Monday-Friday 7:00am-3:30pm.

What You Will Do

As a Coke Florida Administrative Assistant, you will be responsible fora variety ofadministrative and clericaltasks and activitiesto support a leader, team, or site location.

Roles And Responsibilities

• Must be able tomaintain strict confidentiality at all times
• Partner with relevant departments and external partners to coordinate company sponsored events and/or projects
• Prepare and submit expense reports including collection of receipts
• Maintain various databases and contact lists
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Create presentations, ad hoc reporting and confidential correspondence
• Ability to interact with all levels of staff in a fast-paced, multi-site business
• Ability to solve complex problems
• Serve as backup to Associate Services Administrator with duties such as but not limited to associate onboarding, training
• Record meeting notes and action items, provide summary of meeting(s) to executive leaders
• Managing vendor invoicing and purchase order processes
• Proactive and resourceful with the ability to work independently
• Professional demeanor coupled with a "can do" positive attitude
• Manage incoming and outgoing phone and email communications
• Manage company data and record retentions process
• Interface with various stakeholders including senior to mid-level executives, associates, vendors, and customers with a high level of professionalism
• Coordinate meetings, travel arrangements and maintain multiple executive calendars
• Foster and maintain strong internal and external professional relationships
• Exceedingly well organized with the ability to prioritize conflicting demands

For This Role, You Will Need

• Minimum 5 years of experience as an Administrative or Executive Assistant
• Strong written and verbal communication skills required
• Must be available to travel as needed
• 5 + years of experience with calendar management, meeting coordination and making travel arrangements
• Must be technology savvy and highly proficient with Microsoft Outlook, Word, Excel and PowerPoint
• Strong project management, process improvement and event planning skills
• Solid business acumen and informed on current events in the business world

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Coke Florida isat-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Other Details

• Job Family Administrative
• Pay Type Hourly
• Job Function Administrative

Apply Now

initStaticMap(true); Coke Florida is looking for an Administrative Assistant based out of our Jacksonville location. We're currently looking for first shift, working Monday-Friday 7:00am-3:30pm. What You Will Do:As a Coke Florida Administrative Assistant, you will be responsible fora variety ofadministrative and clericaltasks and activitiesto support a leader, team, or site location. Roles and Responsibilities: Interface with various stakeholders including senior to mid-level executives, associates, vendors, and customers with a high level of professionalism Coordinate meetings, travel arrangements and maintain multiple executive calendars Record meeting notes and action items, provide summary of meeting(s) to executive leaders Managing vendor invoicing and purchase order processes Serve as backup to Associate Services Administrator with duties such as but not limited to associate onboarding, training Create presentations, ad hoc reporting and confidential correspondence Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner Manage company data and record retentions process Manage incoming and outgoing phone and email communications Maintain various databases and contact lists Prepare and submit expense reports including collection of receipts Foster and maintain strong internal and external professional relationships Partner with relevant departments and external partners to coordinate company sponsored events and/or projects Professional demeanor coupled with a "can do" positive attitude Proactive and resourceful with the ability to work independently Exceedingly well organized with the ability to prioritize conflicting demands Ability to interact with all levels of staff in a fast-paced, multi-site business Ability to solve complex problems Must be able tomaintain strict confidentiality at all times For this role, you will need: Minimum 5 years of experience as an Administrative or Executive Assistant Strong written and verbal communication skills required 5 + years of experience with calendar management, meeting coordination and making travel arrangements Must be technology savvy and highly proficient with Microsoft Outlook, Word, Excel and PowerPoint Solid business acumen and informed on current events in the business world Strong project management, process improvement and event planning skills Must be available to travel as needed

• Jacksonville, FL, USA