Administrative Assistant- Safety/Front Office

Overview

Greet visitors and customers coming into the office and direct them to their necessary appointments. Answer and assist telephone calls while performing daily required duties. Assist Safety Department coworkers and as needed at the Ste. Genevieve facility.

Requirements

• Exceptional computer skills in Microsoft Suite including Outlook, Excel, Word and PowerPoint required.
• Safety experience preferred.
• A team player with strong interpersonal and communication skills and the ability to manage multiple priorities.
• High school diploma plus advanced clerical skills required. Associates Degree is preferred.
• Proven ability to handle confidential information in professional manner.
• Ability to build relationships, communicate and collaborate with all levels of the organization.
• Action Oriented, Customer Focus, Collaborates, Instills Trust, Values Differences, Communicates Effectively, Drives Engagement, Cultivates Innovation, Self-Development, Tech Savvy.
• Previous experience working in the mining industry preferred.
• MSHA Safety training instructor certification preferred.

Essential Functions

• Schedule UPS shipments.
• Responsible for coordinating maintenance on all front desk equipment as necessary.
• Schedule MLEAA Park reservations.
• Assist with scheduling New Miner, Annual Refresher and other safety training.
• Issue gate badges for all visitors and employees.
• Provide safety data management support as needed throughout the company.
• Direct all internal and external office telephone calls to appropriate personnel.
• Schedule Safety Department fleet vehicle use and coordinate maintenance service, as needed.
• Process all incoming and outgoing mail.
• Provide clerical support to other departments as time permits.
• Maintain inventory for Safety Department first aid supplies.
• Employees are expected to perform other responsibilities, as needed.
• File all employee training certificates.
• Maintain Rx eyeglass files for all employees.
• Order supplies for office personnel; maintain supply inventory and monitor budget expenses and report discrepancies to HR Manager.
• Greet visitors to the plant and direct them to appointments. Issue and maintain safety equipment and conduct hazard training as required.

Supervisory Responsibilities

Direct reports: No Subordinate supervisors: No

Americans with Disabilities Specifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the Essential Functions of this job. Reasonable Accommodations may be available to enable individuals with disabilities to perform the Essential Functions. Contact Human Resources for accommodation requests.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled