Administrative Assistant Jobs

POSITION SUMMARY Assists the Director, Medical Staff # Administrative Services in all phases of administrative work. #Also provides administrative support to the Sr Administration Team (CEO, CFO, CNO and CMO). #Duties include a variety of administrative/clerical functions to include answering/routing of telephone calls, scheduling appointments, filing, maintaining credentialing files, typing, sending and receiving correspondence, and greeting visitors . #Accurately records and transcribes department minutes and ensures timely follow through when warranted. Utilizes proficiency with Microsoft Office products and database entry/management with meticulous attention to detail. #Exhibits high degree of responsibility with confidential and sensitive nature of responsibilities. # Duties include a variety of administrative functions to include, but not limited to: # Assists with maintaining executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments when warranted. # Answer and direct calls to appropriate executives and parties, taking messages. # Greets visitors determining access to appropriate parties. # Opening, sorting, and distributing correspondence, including email, faxes, and snail mail. # Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary. # Assists in processing credentialing files for new medical staff appointments, re-appointments, locum renewals, and student clinical rotations following established protocols as directed. # Conducts necessary research via internet methods and/or other correspondences to verify medical staff credentials.# # Records relevant and delineated documents in electronic database and hard copy file for each provider.# # Maintains confidentiality of all medical staff records to include electronic and hard copy files.# # Monitors database for pending expirations of licenses, certifications, malpractice insurance, quality metrics, etc.# # Follows up pending expirations with providers, agencies, practice managers, etc. #Ensures there are no lapses in needed records.# # Generates reports as requested or per policy to communicate specified data from the database.# # Prepares verification letters and case logs for other Verification Offices, following established policy and authorized language.# # Updates Meditech system with new providers credentialed through MSS department and when otherwise needed as directed.# # Other duties as needed# MINIMUM QUALIFICATIONS High School Diploma or GED. At least 2 years of administrative experience in an office environment.# Preferred: Associate#s degree in Business Administration #