Executive Administrative Assistant Jobs

rockITdata, a veteran, minority, and woman-owned small business certified by the NWBOC, is a full-service consulting provider that specializes in providing management and IT services. We help companies build efficiencies, decrease cost, and drive better outcomes. We achieve these goals by leveraging industry leading cloud based artificial intelligence and machine learning technologies.

We bring four distinct offerings to Commercial; Federal; and State, Local, and Education clients.

• Consulting Services: Our strategy, management, and IT advisors bring deep industry and domain expertise to help clients empower their workforce and build improvement capable organizations.
• Application Development and Sustainment: our technologists define, design, prototype, and continuously improve digital solutions to meet clients’ needs and enhance customer experience.
• Mission Support: We provide high-quality staffing solutions to help our clients meet their mission, reduce operating costs, and improve operations.
• Contact Center Solutions: Fueled by cloud based artificial intelligence and machine learning, we implement next generation contact center solutions, purpose built for each client. Our contact center solutions range from current state assessments, roadmap development, technology implementation and sustainment, and full outsourced operations.

rockITdata is currently seeking a full-time Executive Assistant to manage a wide range of administrative and executive support-related tasks in support of the CEO, members of the C-Suite, and HR team. The ideal candidate will be able to work through tasks quickly and effectively multi-task while juggling high priority requests and handle confidential information professionally and discreetly. Candidates must live in the Raleigh, North Carolina area. This position will require some in-person work but also offer remote flexibility as well.

Responsibilities

• Maintain and update rockITdata’s government profiles (SAM/SBA)
• Handle incoming general rockITdata phone communications and referring correspondence to appropriate team member
• Coordinate internal and external meetings and compile all necessary presentation materials, agendas, and meeting minutes for all attendees
• Assist in the coordination of new employee onboarding including initiating and reviewing the background check process for new hires, data entry into HRIS and third-party vendor systems, personnel file management, and scheduling orientations and other new hire meetings
• Manage and distribute incoming and outgoing mail out of the Raleigh mailing address
• Communicate on the CEO’s behalf both internally and externally as needed
• Other personal assistant duties on behalf of the CEO, as assigned
• Aid in the creation and execution of employee engagement initiatives
• Strategically manage business travel plans for the leadership team, including reservations, logistics, and communications
• Assemble and ship employee birthday and welcome gifts

Required Qualifications

• Strong organization, multi-tasking, and time management skills
• Outstanding communication and problem-solving skills
• Works with minimal supervision, has strong initiative, good judgement and follows-up with a focus on details
• Excellent attention to detail
• High School or GED degree required
• Tech-savvy with proficiency using Microsoft Suite (Outlook, Word, Excel, PowerPoint) and has ability to learn new tools and systems
• Ability to assemble and maintain highly confidential and sensitive information

Preferred Qualifications

• 3+ years previous administrative experience; previously supporting executives preferred
• Prior experience in support of HR and/or Marketing preferred
• Experience working in a dynamic and fast-paced start-up environment

Benefits we offer:

• Unlimited Paid Time Off
• Dental
• Life Insurance
• Short- and Long-Term Disability
• Remote Flexibility
• Medical
• Vision

Here at rockITdata, we are committed to following our 10 Guiding Principles.

Our Guiding Principles define our culture. They’re who we are, how we work, and what inspires us to be the best. We empower our people to be themselves and encourage an entrepreneurial way of thinking. In our challenging, fast-paced environment, no day is the same.

Know the Why.

Value People Above All Else.

Transparency to a Fault.

Progress, Not Perfection.

Be Good by Doing Good.

Smart People Can Disagree.

Bend but Don’t Break.

Represent Your Brand.

Think Differently.

Be Amazing, Be Fearless, Smile, Have Fun!

Interested in joining something unique? Join us on our rockIT ship as we begin to blast off to the next chapter in our organization!

rockITdata is an equal opportunity/affirmative action employer and is committed to equal employment opportunities in all employment practices and decisions including recruitment, hiring, placement, promotion, training, transfer, leaves of absence, compensation, disciplinary action, and termination, with regard to the terms and conditions of employment. rockITdata does not discriminate on the basis of race (actual or perceived), ancestry, citizenship, religion, color, creed, sex (including pregnancy, lactation, childbirth and other pregnancy-related conditions), national origin, age, marital status (including parenthood), military service and veteran status, physical or mental disability, genetic information or refusal to submit to a genetic test or to make available genetic test results, arrest and conviction records, matriculation or political affiliation, sexual orientation, gender identity or expression (including transgender status), or any characteristic protected by Federal, state, or local law.

rockITdata wants all interested and qualified candidates to be able to use our career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access the application process, please contact us for assistance at [email protected].

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