Administrative Assistant Jobs

Overview: H-E-B is one of the largest, independently owned food retailers in the nation operating over 420+ stores throughout Texas and Mexico, with annual sales generating over $34 billion. Described by industry experts as a daring innovator and smart competitor, H-E-B has led the way with creative new concepts, outstanding service and a commitment to diversity in our workforce, workplace and marketplace. H-E-B offers a wealth of career opportunities to our 145,000+ Partners (employees), competitive compensation and benefits program and comprehensive training that lead to successful careers.

Responsibilities: Here at H-E-B, you may be surprised to find designers, buyers, lawyers, accountants, engineers, architects, auditors, technical writers, and EMTs. We need energetic and motivated Partners willing to work hard and have fun, and we welcome you to join our community where People come first.
As an Administrative Assistant, you will provide administrative support to leadership, management, a department, and / or division or business unit.
Once you're eligible, you'll become an Owner in the company, so we're looking for commitment, hard work, and focus on quality and Customer service. 'Partner-owned' means our most important resources-People-drive the innovation, growth, and success that makes H-E-B The Greatest Retailing Company.
Do you have a:
HEART FOR PEOPLE... a passion for working with internal and external customers?
HEAD FOR BUSINESS... a desire to work in a fast-paced environment?
PASSION FOR RESULTS... a strong sense of urgency? initiative?
We are looking for:

• 2 years of experience in an office environment
• Organization, prioritization, and multi-tasking skills
• An ability to exercise sound judgment and decision-making

What is the work?
Administration:

• Composes general correspondence and prepares documents such as memos and email as directed
• Forwards calls and matters to others in the organization / department as necessary
• Based on Leader's needs, reviews calendar / upcoming meetings, gathers pre-work, and conducts analysis to prep Leaders for meetings
• Makes decisions within policy guidelines on Leader's behalf
• Documents and resolves escalated inquiries

- Prepares and edits complex documents and presentations that are representative of Leader's style, H-E-B culture, and appropriate for the situation

• Arranges travel, coordinates events, and schedules meetings as directed
• Performs clerical duties such as filing, typing, and copying documents
• Distributes mail; maintains office supplies

What is your background?

• A related degree or comparable formal training, certification, or work experience

- 2 - 4 years of experience in an office environment, or comparable experience

• Working knowledge of MS Office Suite
• Working knowledge in the operation, maintenance of office equipment (e.g., copiers / printers, fax machines, conference room audio / video equipment, etc.)

Do you have what it takes to be a fit as an H-E-B Administrative Assistant?

• Ability to exercise judgment and employ basic reasoning skills within scope of established practices / policies; direction only required when issues arise outside of known precedent
• Good verbal and written communication skills, including but not limited to proper use of grammar, spelling, and punctuation
• Ability to handle multiple tasks simultaneously in a fast paced work environment, work well and remain composed in stressful situations
• Ability to organize, prioritize; attention to detail
• Self-motivated, professional, and conscientious

Can you...

• Demonstrate flexibility in the role, e.g., staying late as dictated by the business
• Lift up to 50 lbs, e.g., box of paper
• Function in a fast-paced retail and office environment

11-2015