Administrative Assistant Jobs

Headquartered in Reno, Nevada, Ormat is a leading geothermal company and the only vertically integrated company solely engaged in geothermal and recovered energy generation (REG), with the objective of becoming a leading global provider of renewable energy.
Administrative Assistant
At Ormat, people are our greatest assets. Our team members come from diverse backgrounds and share a passion for making a difference with renewable energy. Headquartered in Reno, Nevada, at Ormat Technologies, Inc. (NYSE:ORA), we are always on; delivering renewable power and energy solutions to our customers around the clock and around the world.. Our vertically integrated structure enables us to leverage our renewable energy expertise, our core capabilities, and our global experience to supply and develop clean, reliable energy solutions from geothermal power, recovered energy, and energy storage solutions. As the Administrative Assistant you will be supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

• Prepare and manage all weekly / monthly reporting
• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements
• Responsible for ensuring that purchase orders have received proper approval(s)
• Responsible for running office errands as needed
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Assist in the preparation of accruals for various tasks
• Invoice and cost management
• Must be able to operate a vehicle in a safe manner
• Prepare ad hoc reports, analysis and conduct special projects
• Ability to be resourceful and proactive when issues arise
• Maintain office security by following safety procedures and controlling access via the reception desk
• Provide administrative support in all areas as needed
• Responsible for processing correspondence and paperwork for purchase orders
• Track and process company credit cards
• Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System for various tasks
• Must be able to work occasional overtime as required
• Assist with travel arrangements for department’s employees
• Process invoices through Ormat's Purchasing System on a timely basis
• Answering, screening and forwarding incoming phone calls
• Assists with administering the plant petty cash fund(s)
• Review and process expense reports
• Review and update budgetary reports on a regular basis
• Responsible for understanding the monthly accrual process and ensuring accuracy
• Assist in scheduling and organizing activities, meetings, conferences and luncheons

Other Responsibilities

• Effectively interact with all levels of employees
• Develop and maintain business relationships with vendors
• Comfortable working both independently and as a part of a dynamic team
• Performs other related duties and projects as assigned by management
• Keep work area neat and orderly

Education, Experience, And Skills Required

• The ability and knowledge to operate a variety of standard office equipment
• Must be able to establish priorities and meet deadlines
• Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations
• One year of general work experience preferred
• Ability to analyze, gather and summarize data for reports and find solutions to various administrative problems
• Excellent verbal and written communication skills required
• The ability to understand procedures and instructions specific to the areas of assignment as would be acquired in three to four years of high school with at least 1 year of knowledge of administrative and office procedures
• Problem assessment and solving skills
• Professional appearance and telephone etiquette essential
• Must be able to communicate with other employees at a read and write level that will enable the admin to perform the work in a safe and efficient manner
• Attention to detail and processing accuracy. Gathering and monitoring information; including close checking and monitoring of all work tasks and processes
• Basic knowledge and experience of Microsoft Outlook, Word and Excel
• Must be able to operate a vehicle and possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier
• Commitment to maintaining confidentiality and adhering to company ethical norms

Additional Information
All your information will be kept confidential according to EEO guidelines.