Administrative Assistant Jobs

Administrative Assistant I –

Position Summary:

Provides functional support to the HSSE Manager, North America and other team members within the HSSE Department.

Responsibilities/Duties:

• Prepares PowerPoint presentations for meetings.
• Responsible for data entry for technical reports, spreadsheets, forms and correspondence as generated and directed in the department.
• Accurately maintains HSSE electronic files and records for updates or prompt retrieval.
• Arranges conference calls for HSSE RCA meetings, distributes meeting agendas, provides preparatory information, and receives information concerning matters related to the department.
• Keeps HSSE bulletin boards updated with information provided by HSSE staff.
• Coordination and support for HSSE related training functions and campaigns.
• Responsible for HSSE administration data entry for INFOR task tracking software Prepares and distributes weekly contractor grade report.
• Responsible for data entry and information updates for the Annual HSSE report.
• Supports and documents issuance of employee safety boots and prescription eyewear vouchers. Supports the scheduling of new hire HSSE training and provision of security access badge.
• Maintain HSSE incident and MOC database and prepare routine HSSE KPIs for the company.
• Perform other duties as assigned by Supervisor.
• Proofreads work for accuracy, neatness, and aesthetic.

Education/Qualifications/Skills:

• Must possess a high level of ethics and integrity, with the ability to handle confidential information. Ability to obtain a TWIC card.
• High school diploma or equivalent required Experience working in the Environmental, Health, Safety or petrochemical industry is a plus.
• Proficient in MS Word, Excel, PowerPoint.
• Self-starter who is highly organized and detail oriented, proactive and prompt with the ability to prioritize work and execute tasks with minimal supervision.
• SAP, INFOR and data entry experience a plus.
• Experience in handling calendars, scheduling meetings, travel arrangements, expense reports, arranging catering and conference seminars, and receiving visitors.
• Effective verbal, reading, writing and strong grammar skills required.

M-F

8am-5pm

Pay rate $20

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Kelly connects talented people to companies in need of their skills in areas including Science, Engineering, Technology, Education, Light Industrial and more. As advocates for the value of all workers and workstyles, we’re united by our passion to connect people to work and support them in reaching their greatest potential. We directly employ nearly 500,000 people around the world and connect thousands more with work through our global network of talent suppliers and partners in our outsourcing and consulting practice.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.