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Company | The Geneva Foundation |
Address | , San Antonio, 78234, Tx |
Employment type | FULL_TIME |
Salary | $50,000 a year |
Expires | 2023-07-30 |
Posted at | 11 months ago |
Overview:
The Geneva Foundation is a 501(c)3 nonprofit established in 1993 with the purpose to ensure optimal health for service members and the communities they serve. This purpose is accomplished through our mission to advance military medicine through research, development, and education. Our culture is living our core values that focus on a higher purpose. Geneva serves a diverse population and is committed to making diversity, equity, inclusion and belonging a central focus of the employee experience. As a leader in military medical research, we develop critical lifesaving solutions for the global community – and build rewarding careers for our employees.
Benefits
Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.
About The Position
The role of the Administrative Assistant is to provide administrative support to The Geneva Foundation’s corporate Grants and Contracts Department (GCD) personnel in accomplishing daily operations.
Salary Range
$50,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.
Responsibilities:
About The Geneva Foundation
The Geneva Foundation is a 501(c)3 nonprofit established in 1993 with the purpose to ensure optimal health for service members and the communities they serve. This purpose is accomplished through our mission to advance military medicine through research, development, and education. Our culture is living our core values that focus on a higher purpose. Geneva serves a diverse population and is committed to making diversity, equity, inclusion and belonging a central focus of the employee experience. As a leader in military medical research, we develop critical lifesaving solutions for the global community – and build rewarding careers for our employees.
Benefits
Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.
About The Position
The role of the Administrative Assistant is to provide administrative support to The Geneva Foundation’s corporate Grants and Contracts Department (GCD) personnel in accomplishing daily operations.
Salary Range
$50,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.
Responsibilities:
- Maintain GCD calendar, update staff calendar and SharePoint with schedule variations
- Distribute mail and inner office correspondence to appropriate GCD personnel
- Serve as the primary point of contact (POC) for Geneva’s client relationship management (CRM) solution which includes conducting CRM training, developing and maintaining related SOPs and training materials and conducting, no less than weekly, audits of information entered into the CRM
- Assist in inputting and modifying information into GCD’s SharePoint site
- Assist GCD personnel with the completion and management of annual projects such as the paperless initiative, file audits, etc.
- Develop SharePoint instructions for new SharePoint lists, libraries, workflows, and maintain SharePoint instruction repository
- Perform other job-related duties as assigned by the Grants and Contracts Director
- Assist in the organization and compilation of necessary materials for GCD personnel attending site visits
- Carry out administrative duties such as filing, copying, faxing, phone calls and emails on behalf of GCD
- Regularly serve as additional support for the Receptionist, Travel Administrator, and Procurement Assistant which includes, but is not limited to, answering the main switchboard and forwarding calls to the appropriate personnel and answering calls regarding general information about the organization, arranging travel, accommodations, processing travel needs, procuring supplies and/or equipment, and reconciling billings and payments
- Must be flexible with changing priorities and demands, and able to communicate in a diplomatic and professional manner
- Computer skills including at least intermediate level experience with Adobe, OneNote, SharePoint, Excel, to include use of formulas, and other Microsoft Office Software.
- Demonstrated competence in oral and written communication
- Knowledge of military system preferred
- High school diploma required
- Must be organized, attentive to detail and reliable; possess good judgment and a positive, friendly and professional demeanor
- Healthcare or medical research background or related experience preferred
- Minimum two years’ related experience required
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