Administrative Assistant Jobs

Overview

Responsibilities

• Managing departmental projects as assigned
• Maintaining content, accuracy, and visual organization of files (or informational databases).
• Provide support on special projects/ad hoc needs
• Preparing and handling highly confidential and proprietary information.
• Serving as a resource person by contacting or responding to inquiries
• Preparing PowerPoint presentations.
• Provide support to the Division Leadership Team meetings and related preparation and management tasks including Zoom administration, catering, conference room management, device management, and other miscellaneous/ad hoc requests
• Filing and retrieving corporate records, documents, and reports
• Preparing and reconciling the T&E reports in Concur and P-card as appropriate.
• Managing, updating, and appropriately communicating departmental documents.
• Coordinating meetings
• Coordinating travel arrangements, including booking flights, car rentals and making hotel & restaurant reservations when needed.
• Actively participate and assist in the coordination of office spirit and networking events

Qualifications

• Consistently demonstrates a “can do” attitude with “no job too small” mentality and an impeccable standard of excellence
• Results-oriented with the capability to complete assignments in a timely manner, with the ability to pivot and react to changing priorities
• Work on confidential projects with an appropriate sense of urgency and discretion
• Must be able to flex schedule to meet work demands (ex. early mornings, after hours).
• High level of proficiency in Microsoft Suite including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn various in-house software applications
• Ability to function well in a team environment, display professional maturity and interact with all levels of management
• Ability to work with minimal supervision, set goals, create, and implement action plans, and monitor progress towards goals
• Ideal candidate should have strong communication and collaboration skills, including outstanding written communication and interpersonal skills
• Detail-oriented and resourceful in completing projects; able to multi-task without loss of efficiency, including the ability to make clear and timely decisions
• Ability to travel for meetings and work overtime if needed

EEO Statement