Administrative Assistant Jobs

Job Title: Executive Assistant

Company: Hilltop Granite

Location: Dallas

Summary:

Hilltop Granite, a leading company catering to a global market for natural & engineered stones, is seeking an Executive Assistant to join our team.This Full-Time position is your opportunity to take your financial and analytical skills to the next level with endless possibilities! This position is responsible for multiple job duties including cashiering and settlement, payroll, accounts receivables and payables, and legal compliance as well as other duties as assigned. The position will provide support for period-end results, as well as run reports and investigate any discrepancies or inaccuracies if necessary.

Responsibilities include but are not limited to:

Responsibilities

• Accurate and detail-oriented individual
• Work on special projects as necessary
• Administer specific applications/time-bound processes in an accurate and timely manner
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Daily Dispute case research and resolution
• Maintain a high level of integrity and professionalism in handling confidential material on a daily basis
• Daily Cashiering Processes, utilizing internal and external systems
• Highly proficient in Microsoft Office (excel, word, PowerPoint)
• Ability to perform all functions with a high degree of accuracy
• Daily interaction with all Functional Teams
• Weekly Payroll Processes as needed
• Weekly/Daily research of short pay and rebills
• Ability to work proficiently and calmly under pressure situations
• Essential administrative support (phones, copies, office supplies, etc.)
• Organize/maintain department files, both electronic and hard copy
• Analytical ability to summarize data, develop recommendations and implement solutions
• Period End Reconciliation of internal ledgers, trend reporting
• Provide dedicated administrative support in a professional, confidential, and organized manner
• Other duties as assigned to support the team in the administrative function
• Support Management to provide them more time with front line

Qualifications

• Ability to handle multiple priorities
• Willingness to learn and take on projects
• Analytical ability to summarize data, develop recommendations and implement solutions
• Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
• Results-oriented with the ability to complete assignments accurately and in a timely manner
• Exceptional Attention to Detail
• Provide comprehensive support to the team to enable the delivery of plan and business priorities
• Strong communication skills across multiple platforms
• Must be a strong team player and assist other department staff when necessary
• Ability to function well in a team environment
• Self-motivated and high level of initiative
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
• Ability to quickly learn various software applications
• Accurate and detail-oriented individual

To Apply:

If you are interested, please submit your resume to [email protected].