Administrative Assistant Jobs

Qlarant is a not-for-profit corporation that partners with public and private sectors to create high quality, safe, and efficient delivery of health care and human services programs. We have multiple lines of business including population health, utilization review, managed care organization quality review, and quality assurance for programs serving individuals with developmental disabilities. Qlarant is also a national leader in fighting fraud, waste and abuse for large organizations across the country. In addition, our Foundation provides grant opportunities to those with programs for under-served communities.
We have an exciting and challenging opportunity for an Administrative Assistant in our Dallas office. The ideal candidate has strong communication, organization and Microsoft Office skills in addition to experience taking and distributing meeting minutes. Attention to detail and a strong sense of urgency are additional key attributes.
Working on our Unified Program Integrity Contractors team for the Southwestern Jurisdiction (UPIC SW), you can contribute to our efforts to make a positive difference in the future of our nation's healthcare programs. Our UPIC SW team identifies and investigates fraud, waste and abuse in the Medicare and Medicaid programs covering 7 states.
Please Note: This is not a senior or executive level position. This position has a hiring rate of $19.00/hour. We also offer an excellent benefits package that includes generous vacation and sick leave accruals, health/dental/vision insurance, long and short-time disability coverage, and two retirement plans.
Job Summary
This position performs administrative functions for the team, handling a wide variety of complex and confidential situations. Prepares routine and non-routine documents and/or reports, using word processing, spreadsheets, database, presentation and other office software. Schedules appointments and meetings, gives information to callers, and otherwise relieves team of administrative work. This position will take and distribute meeting minutes as a primary focus of their job.
Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Coordinates and arranges conference calls, meetings, training sessions, conferences, etc; and prepares agendas, reserves and prepares facilities.
• Records and transcribes minutes of meetings. This is a major focus of the position.
• May answer and screen telephone calls
• Prepares, edits, and may develop presentations and reports.
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Coordinates travel for internal associates and external individuals as required
• Processes letters, various correspondence, and reports
• Makes copies of correspondence or other printed materials
• Organizes and maintains file system, and files correspondence and other records
• Orders and maintains supplies, and arranges for equipment maintenance
• May read and route management's incoming mail
• May act as contact person for business unit’s remote Associate, external customers and/or field reps
• Coordinates manager's schedule and makes appointments
• Gathers and summarizes data

Required Skills
To perform the job successfully, an individual should demonstrate the following competencies:

• Medical/healthcare terminology knowledge preferred
• Quality Management- Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• Planning/Organizing- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources.
• Quantity- Meets productivity standards; Completes work in timely manner; Works quickly to meet deliverable timeframes.
• Excellent English grammar and punctuation
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
• Customer Service– Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Project Management- Coordinates projects; Communicates changes and progress; Completes projects on time.
• Other Skills and Abilities
• Teamwork– Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Demonstrates accuracy and thoroughness.
• Ability to accurately take and distribute meeting minutes within established timelines.
• Ability to work independently, to prioritize workload, and meet deadlines in a busy office environment.
• Ability to express ideas clearly in writing
• Ability to work with highly sensitive information while preserving the confidentiality of the information
• High attention to detail
• Computer Skills – Superior Microsoft Office skills and demonstrated organization skills required.

Required Experience
Education and/or Experience

• Intermediate level Microsoft Office skills to include Word, Outlook and Excel.
• High school diploma or general education degree (GED) required; college degree a plus.
• Experience taking, transcribing and distributing meeting minutes required.
• At least one year at an Administrative Assistant level or equivalent combination of education and experience.

Qlarant is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.