Administrative Assistant Jobs

Under general supervision, this position provides a wide variety of unusually complex administrative and staff support services to an organizational unit and may supervise other support staff. The purpose of this position is to enhance unit effectiveness through the use of appropriate procedures and systems.

Key Job Responsibilities:

• Trendata coding and enter in checkbook; compare GL to checkbook
• Conduct hourly orientation
• Assist with associate services
• Maintain bulletin boards
• Assist in the preparation and control of records, statistics and reports regarding operations, such as, temp time reports, financial reports; KPI reports; Period end reports
• Open, sort and distribute mail.
• Prepare presentations, spreadsheets and reports for managers
• Attend weekly staff meetings and other meetings as appropriate for record-keeping purposes. Take and prepare meeting minutes
• Safety observations
• Maintain associate uniform standards
• Conduct hourly interviews
• Maintain appropriate directories, phone lists and coordinate with Information Services on network issues
• Serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, facilities and operations
• Support the Plant Management staff with effectively utilizing the announcements and communication boards throughout the bakery
• Sort payroll checks
• Prepare and calculate gainshare and submit for approval and payment
• Monitor public entry to the plant and receiving gate
• Administer programs, projects, and/or processes specific to the operating unit served.
• Compose and type proprietary correspondence, reports and other documents
• Answer main switchboard and assist the general population with needs as they relate to plant and plant personnel.
• Work with managers administrative duties such as presentations, huddle powerpoint and postings
• Assist with associate appreciation/celebrations
• Alchemy Training for associates
• Manage and coordinate donation requests
• Coordinate and organize meetings and control meeting calendar
• Prepare third party invoices

Position Requirements:

Key Behavioral Competencies:

High School Diploma/GED plus 3-5 years of experience.

Ability to maintain confidentiality of any personal and company information encountered

Excellent organizational and communication (written and oral) skills

The physical and mental demands described in each job posting are representative of those that must be met by an associate to successfully perform the essential functions of each job. Reasonable accommodations may be requested to enable qualified individuals with disabilities to perform the essential functions of each job.

Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, any other classification protected by law.